Executive Personal Assistant

SUMMARY:
The Executive Personal Assistant (PA) will provide high-level administrative and strategic support to the executive leadership team within the automotive industry. The role requires a proactive, organised, and highly professional individual capable of managing multiple priorities, ensuring smooth operations, and enabling executives to focus on business growth, strategic initiatives, and decision-making.

POSITION INFO:
Description:

• Manage the executive’s calendar, meetings, and appointments efficiently.
• Coordinate internal and external communications, including emails, phone calls, and correspondence.
• Prepare agendas, briefing notes, presentations, and reports for executive meetings.
• Handle confidential and sensitive information with discretion.
• Organise travel arrangements, itineraries, and accommodation for business trips.
• Maintain electronic and physical filing systems for easy access and compliance.
• Act as a liaison between executives, management teams, clients, and stakeholders.
• Track action items, deadlines, and follow-ups to ensure timely completion.
• Assist in preparing budgets, invoices, and expense reports as required.
• Support special projects, events, and initiatives across the dealership or automotive group.

• Matric / National Senior Certificate (minimum)
• Executive PA or Office Management qualifications advantageous
• Minimum 3–5 years’ experience as an Executive PA or similar role supporting senior management
• Exposure to the automotive industry (dealerships, automotive groups, or manufacturing) 
• Strong financial understanding / background
• Advanced proficiency in Microsoft Excel and Office Suite (Word, PowerPoint, Outlook, Teams)
• Calendar and scheduling software (e.g., Outlook, Google Calendar)