Personal Assistant

SUMMARY:
Our client, a well established company within the Security and Textiles industry requires the assistance of a dynamic and hard working Executive Personal Assistant reporting to CEO.

POSITION INFO:

Minimum Requirements ·

• Grade 12 (Matric) or relevant NQF level 4 qualification
• Min 5+ years’ experience in an Executive Personal Assistant, Executive Secretary or similar administrative support roles
• Knowledge of the Security and Textile industry would be an advantage
• Advanced proficiency with Microsoft Office.
• Exceptional planning and organising skills and the ability to handle multiple tasks simultaneously.
• Proven track record of maintaining utmost confidentiality.
• Must be able to work extremely well under pressure
• Must have the ability to work without having to be micro managed
• Must show initiative and be completely comfortable to do various other job duties that may not be outlined in the job description, an all-rounder

Key Responsibilities Over and above general office duties

•  Provide effective and efficient assistance and administrative support to the Chairman for both business and personal requirements
• First point of contact with key clients and international business partners
• Plan, co-ordinate and manage diary and schedules and manage travel requirements and expenses
• Prepare correspondence including meeting agendas and minutes, and follow up where required
• Manage ad hoc corporate projects
• Oversee all aspects of visits and interactions with out-of-town VIP guests and partners
• Provide ad hoc support to other members of the company not just the CEO
• Excellent communication and interpersonal skills, with the proven ability to build strong relationships.
• Ability to communicate effectively with all employees and clients.
• Conscientious work ethic and Excellent attention to detail
• Ability to work effectively and proactively under pressure within limited time constraints.
• Demonstrated initiative and flexibility to adapt to developing situations, making independent decision.
• Willingness to go the extra mile and work beyond normal hours of work whenever required
• Proven ability to introduce systems, structures, and processes in a developing and fast-growing environment.

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