Personal Assistant (6 month)

SUMMARY:
The main purpose of this position is to perform administrative support and assistance to five Senior Managers within the company.

POSITION INFO:
JOB DESCRIPTION

• Manage and maintain the Senior Managers’ diaries, including logistical arrangements for appointments and travel in liaison with relevant personnel.
• Receive, screen and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate people.
• Prepare and edit correspondence, communication, presentations, and other documents, and conduct basic research and analysis where necessary for this purpose.
• Collate and coordinate project-based and other information on behalf of the Senior Managers.
• Review operating practices in own area and implement improvements where necessary.
• Maintain positive internal and external relationships on behalf of the Senior Managers by engaging with members and stakeholders at all levels of seniority.
• Create and maintain a contact database for the Senior Managers office as well as a filling system in accordance with the File Plan of the SARB.
• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the Managers’ office.
• Execute any other tasks as instructed by the Senior Managers as and when required.

• A Grade 12 and a Secretarial Diploma; and
• A minimum of six to eight years’ experience in a corporate personal assistant or equivalent role