Personal Assistant

Position in Sasolburg

• Provide dedicated executive administrative support to the Vice President: Functional Services.
• Manage and coordinate the Vice President's diary, appointments, meetings, and travel arrangements.
• Screen and prioritise telephone calls, emails, and correspondence, ensuring timely responses and follow-ups.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and business documentation.
• Assist with planning, prioritisation, and tracking of key deliverables, deadlines, and business activities.
• Coordinate Board, Executive, Management Committee, and Functional Services meetings.
• Compile, review, quality-check, and coordinate Board and committee submissions to ensure completeness and compliance with governance requirements.
• Prepare and distribute Board packs, meeting packs, agendas, and supporting documentation within agreed timelines.
• Attend Board, committee, executive, and departmental meetings as required.
• Capture accurate, concise, and professional meeting minutes.
• Act as a key point of contact between the Vice President, leadership team, Board members, employees, contractors, and external stakeholders.
• Arrange local and international travel, accommodation, transportation, and detailed itineraries.
• Maintain effective document management and record-keeping systems.

• Grade 12 / Matric required.
• Relevant tertiary qualification in Business Administration, Office Management, Secretarial Studies, or a related field will be advantageous.

• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple priorities and meet strict deadlines.
• High level of professionalism, confidentiality, and discretion.
• Strong stakeholder engagement and relationship management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Professional and polished approach.
• Trustworthy and able to handle confidential information.
• Proactive and self-driven.
• Highly organised with strong administrative discipline.
• Strong commitment to service excellence.