Personal Assistant

Recruiter:

West Coast Personnel

Job Ref:

CPT000861/WN

Date posted:

Tuesday, January 27, 2026

Location:

Durbanville, South Africa

SUMMARY:
Job Title: Personal Assistant to the Chief Executive Officer (CEO)
Location: Fisantekraal, Cape Town
Industry: Custom Automation / FMCG Manufacturing
Overview
Our client, a leading designer and manufacturer of custom automated production lines for the FMCG industry, is seeking a highly capable and organised Personal Assistant to provide dedicated support to the Chief Executive Officer (CEO). This is a senior support role requiring discretion, initiative, and the ability to manage a fast-paced executive environment.

POSITION INFO:
Working Hours

Monday to Thursday: 06:00 – 15:00
Friday: 06:00 – 12:00

Key Responsibilities

Provide high-level, confidential administrative support to the CEO
Act as the CEO’s right hand, proactively managing priorities and anticipating requirements
Manage the CEO’s diary, meetings, emails, and travel arrangements
Coordinate internal communication between departments on behalf of the CEO
Prepare, edit, and manage executive correspondence, reports, and presentations
Assist with HR-related administration including onboarding, contracts, documentation, and general employee administration
Support customer and supplier communication, follow-ups, and relationship management
Assist with marketing coordination, including content preparation and social media scheduling where required
Maintain organised and secure filing systems for executive, HR, and business documentation
Track action items and ensure deadlines and commitments are met

Requirements

Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership
Strong organisational and time-management skills with excellent attention to detail
Ability to work independently, take initiative, and handle sensitive information with discretion
Strong interpersonal and communication skills (written and verbal)
Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
Sound understanding of basic HR processes and office administration
Previous exposure to manufacturing, technical, or engineering environments is advantageous

Ideal Candidate Profile
A professional, reliable, and proactive PA who is comfortable supporting a senior executive in a demanding environment. The ideal candidate is structured, calm under pressure, and able to anticipate needs while maintaining strict confidentiality and professionalism at all times.

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