In House Administrator Personal Assistant

SUMMARY:
In House Administrator Personal Assistant

POSITION INFO:

The in-house administrator / personal assistant (PA) provides comprehensive administrative and organisational support to the head office and management team. This role ensures smooth daily operations through efficient handling of documentation, correspondence and coordination between departments.

Responsibilities: 

• Manage and organise all administrative activities withing head office
• Draft, proof read and send professional emails and other correspondents
• Maintain accurate filing systems for invoices, contracts & internal documents
• Schedule meetings, manage calendars and assist with travel arrangements
• where needed.
• Prepare reports, letters and presentations as requested by management
• Communicate with branches, suppliers and clients on behalf of the
• management team
• Support HR and accounting teams with document collection, record updates
• and basic data entry
• Handle incoming calls and office correspondence in a professional manner.
• Order and manage office supplies and stationery
• Assist the management team with personal administrative tasks where
• required.

Requirements:

• Proven experience in administration, office management or as a PA
• Excellent verbal and communication skills
• Strong organisational and multitasking abilities
• Proficiency in MS Office or Google Workplace tools
• Attention to detail and high level of confidentiality
• Ability to work independently and prioritise tasks effectively