Personal Assistant

SUMMARY:
Job Description
Personal Assistant

Neo Brokers is a dynamic and innovative company dedicated to providing B2B FinTech solution to the African continent. We are passionate about using cutting-edge technology to create solutions that drive our industry forward.
We are looking for a lively, proactive and detail-orientated Personal Assistant for the director of the company. You will join a team of Key Support Executive personnel, to support the executive and company needs.

POSITION INFO:
Your basic key responsibilities are but not limited to:

• Write and distribute email, correspondence memos, letters, and forms.
• Calendar Management
• Setting up, confirming and managing meetings
• Administrative tasks
• Conduct research, collect and analyse data to prepare reports and documents
• Handle confidential information with discretion
• Coordinate project-based work when required
• Follow up on invoices, payments and outstanding tasks
• Evaluate company documents
• Assisting with legal documents
• Opening bank accounts for a variety of brands
• Registering companies on CIPC
• Maintaining CIPC information for various brands (e.g. change in directors, change in address, name change)
• Onboarding new PSPs (Admin)
• Profile changes related to FSPs that need to be submitted to the FSCA
• License Applications as and when required
• Assist with FSCA inspections and compilation of required documents
• Focuses on excel spreadsheets- will be required to pull reports
• Interact with external partners and manage professional relationships on behalf of the executive
• Liaise and team with key support staff and Directors to ensure that all tasks are completed within required deadlines.
• Personal Arrangements such as medical appointments, client meetings, transport, travelling, exams, events.
• Ad hoc duties

• Experience as a Personal Assistant
• Knowledge of office management systems and procedures
• Excellent experience with MS Office (Word, PowerPoint, Excel)
• Excellent time management skills and the ability to prioritize work and perform autonomously
• Attention to detail and problem-solving skills is of importance.
• Great written and verbal communication skills
• Strong organisational skills with the ability to multitask and be proactive.
• Ability to cope under pressure and work in a fast-paced environment.
• Proactive and handle responsibilities independently
• Available and flexible to work overtime as and when required after hours and Public Holidays,
• Willing to assist occasionally on weekends in urgent situations.
• Available to work an 8–10-hour shift for the day- to attend to any queries as requested by Directors.
• Own transportation will be advantageous.
• LLB Degree or qualification relevant to the position
• Experience in the Finance/Fintech industry advantageous