Personal Assistant & Farm Operations Coordinator - Pretoria East

Recruiter:

Talent Evolution

Job Ref:

PTA001733/EO

Date posted:

Monday, July 21, 2025

Location:

Pretoria, South Africa

Salary:

R25 000 Monthly

SUMMARY:
Job Overview:
We are seeking a dynamic, detail-oriented individual to serve as both a Personal Assistant and Farm Operations Coordinator. This hybrid role involves providing executive-level support, managing daily farm activities, liaising with clients, processing orders and invoices, and coordinating regular livestock or produce auctions. The ideal candidate is highly organized, proactive, and capable of multitasking across administrative and operational duties in a client-facing environment.

Key Responsibilities:
Personal Assistant Duties:

Provide daily administrative support to the Director/Owner
Manage calendars, schedule appointments, and coordinate meetings
Handle travel arrangements and prepare briefing materials
Assist with personal errands and ad-hoc tasks as needed

Farm Operations Management:

Oversee daily farm operations in collaboration with staff and service providers
Liaise with clients regarding orders, services, and delivery schedules
Maintain stock and supply levels and coordinate procurement
Ensure the smooth running of farm events and inspections

Client Engagement & Order Processing:

Manage client communications and provide exceptional customer service
Process incoming orders and coordinate dispatch/logistics
Generate and send invoices using appropriate accounting or invoicing software
Track payments and follow up on outstanding accounts

Auction & Sales Coordination:

Organize and facilitate farm auctions (online or onsite)
Prepare catalogs, coordinate marketing, and liaise with buyers/sellers
Manage registration, bidding, and post-auction communication
Ensure timely processing of payments and deliveries after auctions

POSITION INFO:
Key Skills and Qualifications:

Proven experience in personal/executive assistance, farm management, or a related field
Strong administrative and organizational skills
Excellent communication and interpersonal abilities
Knowledge of invoicing software and sales/order processing
Comfortable working in a fast-paced, multitasking environment
Understanding of agricultural operations (livestock or crop) preferred
Valid driver’s license and own transport (if applicable)

Bonus Skills:

Experience with online auction platforms
Bookkeeping or accounting background
Marketing/social media skills related to farm sales.

Should you not receive a response within 10 working days, please consider your application unsuccessful.

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