Payroll Assistant

We are looking for a Payroll Assistant with outstanding administrative, communication skills in both English and Afrikaans as well as interpersonal skills to join our team. The ideal candidate would be a conceptual thinker with superb organisational and time management skills, who is also reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.

KEY RESPONSIBILITES:

• PAYROLL:

• Update salary list, schedule and payroll for new employees, resignations, on a monthly/weekly basis

• Assist with fortnightly/monthly payroll processes such as updating reports, checking and reconciling

  • Assist with processing and facilitating annual increase and bonus payments

  • Process other financial compensations or deductions (casuals, staff loans, commissions etc.)

  • Handle payroll related queries (SARS queries, leave and salary administration queries etc.)

  • Leave management

  • SARS EMP501 bi-annual and annual submissions ensure compliance with statutory regulations

  • Process workman’s compensation submissions and payments annually

  • Maintaining accurate payroll and employee records by ensuring all documents are filed timeously

  • Pension fund, provident fund and medical insurance schedule administration

  • Processing of maternity leave salaries & documentation for Department of Labour

  • Quarterly STATSSA reporting

  • COIDA registration, submissions, payments and compliance

  • Remuneration and benefit reporting in meetings to management

  • Assist external auditors with payroll audit queries, taking ownership of payroll accounting deliverables

• HR ADMINISTRATION:

  • Maintaining records of employee data in both paper and the database and ensure all employment requirements are met

  • Filing & scanning of employee documentation (promoting a paperless environment)

  • Ensuring that Pension fund, Provident fund & Medical insurance documentation are up to date

  • Assisting with the onboarding process

  • Ad-Hoc HR functions

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous

• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)

• Knowledge and experience in African country payroll administration

• Minimum 2 years' experience in a Payroll Assistant role

OTHER REQUIREMENTS:

• Analytical with good math skills

• Strong communication skills in English and Afrikaans

• Ability to handle and prioritise multiple tasks and meet all deadlines

• Ability to maintain confidentiality and exercise extreme discretion

• Excellent attention to detail

• Ability to work accurately and efficiently

• Proficient in using MS Excel (V-lookups, pivot tables and graphs)

• PaySpace knowledge will be advantageous