Payroll Assistant

SUMMARY:
My client, a nationally established group of companies, has an exciting opportunity for a Payroll Assistant to join their team!

The successful candidate will have a degree in Human Resources Management  / Industrial Psychology / Financial or Commercial.  1 – 2 Year’s working experience in Payroll essential.

POSITION INFO:
Responsibilities:
1. Payroll

• Update salary list, schedule and payroll for new employees, resignations, on a monthly / weekly basis.
• Assist with fortnightly / monthly payroll processes such as updating reports, checking and reconciling.
• Assist with processing and facilitating annual increase and bonus payments.
• Process other financial compensations or deductions (casuals, staff loans, commissions etc.).
• Handle payroll related queries (SARS queries, leave and salary administration queries etc.).
• Leave management.
• SARS EMP501 bi-annual and annual submissions
• Ensure compliance with statutory regulations.
• Process workman’s compensation submissions and payments annually.
• Maintaining accurate payroll and employee records by ensuring all documents are filed timeously.
• Pension fund, provident fund and medical insurance schedule administration.
• Processing of maternity leave salaries and documentation for Department of Labour.
• Quarterly STATSSA reporting.
• COIDA registration, submissions, payments and compliance.
• Remuneration and benefit reporting in meetings to management.
• Assist external auditors with payroll audit queries, taking ownership of payroll accounting deliverables.

• Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
• Filing and scanning of employee documentation.
• Ensuring that Pension fund, Provident fund and Medical insurance documentation is up to date.
• Assisting with the on-boarding process.
• Ad-Hoc HR functions.

• Human Resources Management degree / Industrial Psychology degree / Financial or Commercial degree will be advantageous.
• 1 - 2 Years experience in Payroll
• Working knowledge of payroll systems. (SAGE VIP, People Soft, PaySpace etc.)
• Knowledge and experience in African country payroll administration.

• Strong communication skills.
• Ability to handle and prioritise multiple tasks and meet all deadlines.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent attention to detail.
• Ability to work accurately and efficiently.
• Proficient in using MS Excel (V-lookups, pivot tables and graphs).
• PaySpace knowledge will be advantageous.