Payroll Administrator (contract)

SUMMARY:
An exciting opportunity is available for an experienced and detail-oriented Payroll Administrator to join a dynamic Group Human Capital team.

POSITION INFO:
The successful candidate will be responsible for managing the full payroll administration cycle, including employee onboarding and terminations, monthly payroll processing, leave administration, third-party reconciliations, statutory submissions and payroll reporting.

This role requires a highly organised and analytical individual with strong payroll knowledge, excellent attention to detail and the ability to handle confidential employee information while ensuring payroll accuracy and legislative compliance.

This is a fixed term contract role based in Bryanston, Johannesburg North.

Key Responsibilities:
1. Employee Administration

• Process new employee appointments and ensure accurate capturing of personal and banking details.
• Manage employee resignations and terminations, ensuring all relevant procedures and documentation are completed.
• Monitor fixed-term contract expiry dates and facilitate contract administration.
• Process and administer employee leave requests and maintain accurate leave records.
• Coordinate criminal and credit background checks.
• Maintain employee information and job title structures on the payroll system.

• Perform monthly time and attendance checks, ensuring employee hours are accurately reflected.
• Extract and review monthly salary cost reports for management approval.
• Prepare and process monthly salary payments, including regular and ad-hoc payments.
• Administer medical aid applications, amendments and monthly contributions.
• Capture approved salary increases and verify supporting documentation against approved schedules.
• Calculate and process annual bonuses, including applicable tax implications.
• Process employee travel claims and various payroll deductions, including garnishees and staff accounts.
• Extract and monitor employee leave reports and balances.
• Ensure accurate payroll data capturing and timely processing.

• Reconcile third-party contributions and payments, including medical aid, pension, provident fund, union contributions and ITA88 deductions.
• Process monthly third-party payments and distribute proof of payments and supporting schedules to relevant providers.
• Reconcile payroll information between PaySpace and SAP, ensuring data accuracy and consistency.
• Prepare and submit monthly, biannual and annual statutory returns, including EMP201, EMP501 and UIF declarations.
• Capture statutory payments on the accounting system and process payments through the banking platform.

• Extract and prepare monthly payroll reports for financial management.
• Compile leave reports for HR management.
• Prepare quarterly Statistics South Africa reports.
• Compile Employment Equity reports for presentation at committee meetings.
• Prepare payroll deductions reports to assist with general ledger reconciliations.

• Prepare and submit IOD documentation and assist with annual COIDA submissions and payments.
• Complete monthly W.CI.6 and W.CI.2 earnings documentation for submission to external consultants.
• Prepare annual Workmen's Compensation W.AS.8 (Return of Earnings) reports.
• Assist with internal and external payroll audits, ensuring all supporting documentation is available.
• Provide guidance and support to employees regarding payroll legislation, compliance requirements and payroll system changes.

• Diploma or Degree in Accounting, Finance or a related field.
• Minimum 5 years' payroll administration experience, preferably within a retail or manufacturing environment.
• Strong working knowledge of PaySpace and SAP.
• Experience with Nedbank payment systems and payroll payment processing.
• Good understanding of payroll legislation, statutory submissions and compliance requirements.
• Experience processing EMP201, EMP501, UIF and COIDA documentation.
• Knowledge of medical aid, pension, provident fund and third-party payment reconciliations.
• Certified Payroll Professional (CPP) qualification or similar certification would be advantageous.