SUMMARY:
NEW VACANCY!!!
Our client  in the Automotive industry has a new position available for a Payroll Administrator based in JHB Eastern Suburbs

POSITION INFO:

Role Overview

Key Responsibilities

Payroll Processing

• Process payroll accurately and within the required deadlines to ensure employees are paid correctly and on time.
• Capture and maintain payroll information including new employee details, salary adjustments, incentives, allowances, and deductions.
• Process employee terminations, final payments, and related documentation.
• Ensure all payroll transactions are correctly recorded and reconciled before payroll finalisation.
• Manage payroll-related queries and provide timely feedback to employees and management.
• Maintain organised payroll records and documentation in accordance with company policies.

Payroll Systems Administration

• Utilise payroll software to perform payroll processing, reporting, and reconciliations.
• Generate and review standard payroll reports to ensure accuracy and compliance.
• Perform payroll reconciliations and ensure alignment between payroll records and financial data.
• Facilitate exports required for financial reporting, including banking and general ledger integrations.
• Maintain payroll filing systems, documentation, and archives.

Statutory Compliance and Reporting

• Ensure payroll activities comply with relevant statutory regulations and labour legislation.
• Manage statutory submissions and reconciliations including PAYE, UIF, SDL, and other applicable contributions.
• Assist with year-end payroll procedures and reporting where required.
• Support the preparation and submission of employment equity and statutory compliance reports.
• Maintain accurate records to support regulatory inspections, audits, or council enquiries.

HR Administrative Support

• Provide administrative support to the HR department on payroll-related matters and documentation.
• Assist with maintaining accurate employee records and ensuring alignment between HR and payroll systems.
• Support HR compliance initiatives and assist with internal or external audits.
• Assist in coordinating HR-related meetings, documentation, and reporting requirements.
• Contribute to employee engagement initiatives, including assisting with company events and internal communications.

Skills Development and Training Administration

• Assist with the administration of Skills Development Levies (SDL) and related reporting requirements.
• Liaise with training providers, internal stakeholders, and relevant SETAs.
• Support the preparation and submission of Workplace Skills Plans (WSP) and Annual Training Reports (ATR).
• Maintain records relating to employee training and development activities.
• Monitor training expenditure and assist with grant applications where applicable.

General Administration

• Coordinate employee-related initiatives such as staff rewards, incentives, or voucher distributions while maintaining accurate records.
• Assist with logistics and administration for company events and internal initiatives.
• Provide additional administrative support to HR and management as required.

Knowledge and Technical Requirements

• Understanding of payroll legislation including PAYE, UIF, SDL, and COIDA.
• Knowledge of employee benefits administration and the tax implications of various earnings and deductions.
• Familiarity with labour legislation including the Basic Conditions of Employment Act (BCEA) and Labour Relations Act (LRA).
• Understanding of payroll reporting, reconciliations, and financial integration processes.
• Experience working with payroll systems and maintaining accurate payroll databases.

• Payroll year-end procedures and advanced reporting.
• Employee self-service payroll systems.
• Time and attendance systems or biometric clocking systems.
• Cost-to-company payroll structures and fringe benefit administration.

Minimum Requirements

• Matric (Grade 12).
• Payroll Diploma or relevant payroll qualification.

• Minimum of 5 years’ experience in payroll administration or a similar role.
• Experience working on payroll software such as SAGE 300 People or a comparable payroll system.

• Strong computer literacy with proficiency in Microsoft Office, particularly Excel.
• Experience working with payroll reporting and reconciliation processes.

Key Competencies

• Strong numerical and analytical ability.
• Excellent attention to detail and accuracy.
• High level of confidentiality, integrity, and professionalism.
• Strong organisational and time management skills.
• Ability to communicate effectively with employees at all levels of the organisation.
• Self-motivated with the ability to work independently and within a team.
• Methodical and structured approach to work.