Payroll Administrator

SUMMARY:
An exciting career opportunity is available for a Payroll Administrator to join a dynamic, leading retail group based in Ballito.

This role is perfect for a detail-oriented individual who is passionate about accuracy, compliance, and delivering exceptional service.

POSITION INFO:
Duties and Responsibilities: 

• Processing of new appointments, terminations, transfers on VIP
• Processing of employee updates on the payroll system
• Accurately and timeously process monthly salaries on Payroll system in terms of companies policies and relevant legislation (900 employees)
• Capture and maintain all types of payroll input (earnings, deductions, perks, etc)
• Conduct reasonability checks on high leave balances before payout and ensure that all company assets and belongings have been returned before releasing payment.
• Ensure that terminations are actioned in the correct month – conduct checks to ensure correctness.
• Review payroll hours for reasonability before capturing/importing into payroll system
• Liase with the different business units on changes/queries/findings to investigate and revert.
• Flag employees on maternity leave / unpaid leave and re-instate all relevant earnings, benefits and deductions upon return to work.
• Processing of leave forms. Reconcile leave taken on T&A system to leave module to ensure that all leave have been adequately accounted for.
• Perform pay variance review on payrolls to ensure that all relevant changes and variances have been adequately addressed, noted and resolved before final submission to Group Financial Manager.
• Extract ACB files for nett pay and forward to Group Financial Manager for release.
• Ensure payslips are sent to the staff
• Working knowledge of ETI (Employment Tax Incentive) – ETI checks to be conducted monthly
• Reconcile EMP201 totals and submission to SARS.
• Submission and payment of third-party payments
• Assist with annual and bi-annual EMP501 tax submissions.
• Attend to and resolve PAYE / ETI audits as and when required by SARS.
• Prepare reconciliation schedules for provident fund and medical aid
• Extract GL interface file, review for accuracy and forward to Easy Accounts to import journals.
• Set up / maintenance of any new GL accounts
• Prepare bonus provision schedules in accordance with business rules for Finance department to process journals.
• Prepare leave provision schedules for Finance department to process journals.
• Prepare various reports for managers meeting as and when required.
• Extract leave balance reports and forward to the business units. Highlight high leave balances on the reports for management to address.
• Prepare and calculate retrenchment packages if and when required.
• Apply for tax directives on E-filing for the affected employees.
• Prepare schedules for salary increases / annual bonuses and LSA in accordance with business rules.
• Experience in setting up and working with separate payslips in December.
• Extract reports for WCA return of earnings, perform estimated calculation and submit online to the Compensation Fund.
• Assist with preparation of employment equity reports (EEA2 / EEA4).
• Review and monitor payroll processes for efficiency, integrity and correct applications of Main Agreements.
• Compile report of Payroll issues and concerns to identify a trend of common issues and forward to the business units to investigate and to avoid repeat incidents.
• Ensure that UI-19 forms, certificate of service and provident fund withdrawals are available and ready for terminated employees when they leave.
• Assist the business units with information / documents in respect of DOL inspection, CCMA cases/disciplinary hearings / SARS audits/ TERS Audits/ WABU Audits.
• Attend to all related administration of the VIP system (updates, back-ups, trouble-shooting)
• Maintaining primary contact with Provident Fund Financial Advisors
• Attending to the Payroll and general day to day queries
• Complete and submit COIDA submissions with stores
• Understanding and application of available government assistance programs:

• Confirmations of Employment.
• Filing and Updating Employee personnel files
• Attending to the General Payroll Filing

• Matric with Maths
• Min 3 years’ of experience in working with payroll
• Payroll Administration Diploma or relevant qualification in payroll and/or HR
• Experience in T&A system, essential
• Sage 300 experience essential (evidence of course certification)
• Computer literate and highly proficient in Microsoft office
• Complete Understanding of relevant legislation (BCEA, LRA, EE Act, COIDA etc.)
• Proficiency in SAGE reporting (Advantageous)
• Experience in a multi-entity payroll environment (advantageous)