Payroll Administration

SUMMARY:
Introduction:
Our client is a well-established manufacturer and distributor within the infrastructure and water reticulation industry, supplying high-quality piping systems and fittings to commercial, municipal, agricultural, and industrial markets across Southern Africa. They are seeking a detail-oriented and highly organised Payroll Administrator to join their finance team at their Pomona, Kempton Park offices. This is a full-time, office-based position, where the successful candidate will be responsible for the end-to-end payroll function, HR administration, statutory reporting, and payroll reconciliations while ensuring accuracy, confidentiality, and compliance with relevant legislation.
 
Job Purpose:
To administer and process the company's monthly payroll accurately and on time while providing HR administrative support, maintaining employee records, statutory reporting, payroll reconciliations, and assisting the Financial Manager with payroll-related accounting functions.

POSITION INFO:
REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Diploma or Degree in Accounting, Finance, Human Resources or a related field (Beneficial)

• Minimum 3 years' experience in payroll administration

• End-to-end payroll processing
• HR administration and employee record management
• Statutory payroll reporting (SARS, Provident Fund and Medical Aid)
• Payroll reconciliations and General Ledger journals
• Working with VIP Payroll and accounting software

• VIP Payroll
• Payroll legislation and SARS submissions
• Microsoft Office (Excel essential)
• Excellent numerical and reconciliation skills
• Strong administrative ability
• High attention to detail

• Proficient in Afrikaans and English
• Own transport and license 

• Process monthly payroll accurately and on time.
• Capture overtime, allowances, bonuses, salary increases and deductions.
• Process staff loans, advances and reimbursements.
• Distribute monthly payslips.
• Maintain accurate payroll records. 

• Maintain employee files and HR documentation.
• Update employee information on payroll systems.
• Administer leave records and notify employees of leave balances.
• Assist with onboarding and employee exits.
• Maintain confidentiality of employee information. 

• Prepare EMP201, EMP501 and annual payroll reports.
• Administer Provident Fund submissions and schedules.
• Process Medical Aid contributions and amendments.
• Ensure compliance with SARS and payroll legislation.

• Prepare payroll General Ledger journals.
• Perform payroll to General Ledger reconciliations.
• Reconcile payroll control accounts.
• Assist the Financial Manager with monthly payroll reconciliations.
• Resolve payroll-related discrepancies. 

• Provide payroll and HR administrative support.
• Assist management with ad hoc reporting.
• Respond to payroll-related employee queries.
• Support continuous improvement of payroll processes.
• Perform additional duties as required by management.