Payroll & HR Clerk

SUMMARY:
Payroll & HR Clerk
Manufacturing, Textile / Clothing Manufacturing
Jacobs

Our client, a well-established company in the Textile Manufacturing industry, is urgently seeking 2 experienced Payroll & HR Clerks to join their team based in Jacobs, Durban.

The successful candidates will be responsible for managing the full weekly payroll cycle for allocated employee portfolios, together with providing general HR administrative support. These positions require hands-on payroll processing experience, strong numerical ability, excellent attention to detail and the ability to work accurately under strict weekly deadlines.

POSITION INFO:

KEY RESPONSIBILITIES

• Manage the full end-to-end weekly payroll process for an allocated employee portfolio.
• Process ordinary hours, overtime, night shifts, shift allowances, incentives, leave and other variable earnings.
• Manage time and attendance records, clockings, timesheets and corrections.
• Process new appointments, terminations, transfers, salary adjustments and other payroll changes.
• Calculate annual wage increases, backpay, bonuses and once-off payments.
• Perform payroll reconciliations, audits, exception checks and payroll reporting.
• Resolve employee payroll queries and distribute payslips.
• Maintain accurate and confidential payroll records.

• Provide general HR administrative support for allocated employee portfolios.
• Assist with onboarding, induction documentation and employee records.
• Maintain employee files, contracts, amendments and personnel documentation.
• Administer leave, sick notes, absenteeism and related records.
• Assist with IOD administration and documentation.
• Provide administrative support for Health & Safety and training initiatives.
• Assist with UIF, Provident Fund and employee benefits documentation.
• Support routine industrial relations administration where required.

MINIMUM REQUIREMENTS

• Minimum 2–3 years' hands-on payroll processing experience.
• Proven experience processing payroll independently from start to finish.
• Experience with high-volume weekly/wage payroll will be highly advantageous.
• Experience using Sage Business Cloud Payroll Professional is preferred.
• Experience with Time & Attendance systems is essential.
• Jarrison experience will be a significant advantage.
• Strong Microsoft Excel skills, including payroll calculations and reconciliations.
• Good working knowledge of BCEA requirements, including overtime, shifts, night work and leave.
• Previous experience in textile, manufacturing or industrial environments is advantageous.
• Strong numerical, administrative and organisational skills.

ADVANTAGEOUS EXPERIENCE

• Exposure to bargaining council and unionised environments.
• Knowledge of NTBC and/or SACTWU.
• Experience preparing payroll information for audits and compliance reviews.
• Previous HR administration experience, including onboarding, employee records and IOD administration.

REQUIRED SKILLS AND COMPETENCIES

• Excellent attention to detail and numerical accuracy.
• Ability to work under pressure and meet strict weekly payroll deadlines.
• Strong problem-solving and reconciliation skills.
• Good communication and interpersonal skills.
• Ability to engage with supervisors and management regarding payroll discrepancies.
• High level of confidentiality and professionalism.
• Strong organisational and record-keeping abilities.
• Ability to work independently and as part of a team.

IMPORTANT APPLICATION INFORMATION