Orders Processing Clerk

SUMMARY:
Do you have 2–3 years of experience in order processing and have a strong understanding of handling sales orders accurately and efficiently in a high-volume environment?

Our client based in the Southern Suburbs is seeking a hard working, detail orientated person to join their dynamic team where accuracy, organisation, and turnaround times are essential.

POSITION INFO:
REQUIREMENTS

• Matric,
• A minimum of 2-3 years’ experience in a similar role
• Proven hands-on experience processing high volume sales orders
• Intermediate level skills in Microsoft 365
• Quantifiable experience with ERP systems and recognised accounting systems
• Previous debtors processing experience is desirable
• Good numerical skills
• Good written and spoken skills in English
• High degree of confidentiality and professionalism

• Retrieve customer purchase orders from the ERP system for sales order processing
• Assign the appropriate supplier to each customer purchase order
• Request and obtain revised CPOs where discrepancies arise between the CPO and sales order 
• Apply the correct foreign exchange rates
• Capture and process sales orders
• Convert sales orders into order confirmations
• Generate invoices for all customer deliveries
• Monitor customer credit limits and manage any breaches
• Conduct credit checks and obtain bank code reports for all new credit applications
• Record daily receipts and follow up on overdue accounts
• Respond to and resolve queries related to outstanding invoices
• Reconcile manual deliveries against issued invoices
• Confirm FEC rates prior to invoicing
• Run and review monthly statements, ensuring all invoices are accurate before distribution to customers
• Provide invoice copies and proof of delivery upon request
• Prepare documentation for legal handover of long-outstanding accounts in consultation with the FM/FD
• Maintain and update accounts receivable records
• Process and manage current accounts
• Support statutory submissions and audit requirements
• Perform monthly reconciliations, clear control accounts, and post month-end journals
• Assist with EMP201 and VAT201 submissions
• Maintain organised filing of financial records and correspondence
• Identify opportunities to improve efficiency and reduce costs within processes
• Contribute to continuous improvement initiatives and business projects