Operations Administrator

Our client in the Logistics sector is currently looking for an Operations Administrator. The position is based in  Longmeadow
Business Estate & Eastport Logistics Park in Johannesburg. Candidates with experience working in a transportation logistics company and who are able to speak Afrikaans fluently will be most suitable for this role.

Overview/Description
The primary role of the Operations Administrator is managing all administration related to any operational function. The main objective is to record information, analyze information for deviations or exceptions and in conjunction with the appropriate manager formulate the correct action to resolve or mitigate. The Operations Administrator will be based at the Pick n Pay Distribution Center (Longmeadow Business Estate – moving to Eastport Logistics Park in Feb 2023), but the role provides administrative report all business units for the Northern Region.

Meticulous attention to detail, accurate processing of information and diligent completion of tasks are key characteristics of the successful candidate. Delivery of exceptional reports to internal and external stake holders is a fundamental objective of this role. 

Key Responsibilities:

- Responsible to manage all administration related to any operational function.
- Variable cost and expense registers and administration – monitor operations costs.
- Uniform and PPE stock management for 300+ employees.
- Basic procurement (obtain quotes, request purchase orders, track delivery and invoicing).
- Operational variable stock supply ordering, tracking, and reporting.
- Vehicle and MHE maintenance, mileage, and consumable tracking and recording.
o Track Service Schedule and ensure compliance.
o Daily MHE and Vehicle inspections, reporting, and planning.
o Annual MHE load test planning and schedules.
- Monthly fuel administration.
- Legislative trainings, requirement analysis, arrange training dates.
- Arranging and tracking annual employee Medicals.
- Arranging, tracking and verify certification training and licenses.
- Ensuring client site requirements / standards are adhered to.
- Maintain internal and external SHE Management System – Safety Files, appointments, Dol audits etc.
- IOD and Incident administration and reporting.
- Conduct on-the-job observation and assessment (planned and unplanned)
- Monthly SHE Rep meetings, co-ordinate, and report.
- Pallet Jacks – record keeping and monitoring.
- Annual business asset verifications, record keeping and monitoring.
- Office administration, stock ordering and reporting (stationery, printer, etc.).
- Checking daily handover pack, any exceptions to be resolve and reported.
- Weekly inspections completed and submitted to the client.
- Update and maintain Notice Boars with relevant material from all departments 

Knowledge:
- Computer Literacy (MS Office).
- Understanding of the Health and Safety act. (Including Covid-19 Requirements)
- Basic Economic and Financial skills 

Skills:
- Accurate and diligent administrative capabilities.
- Disciplined and uncompromising adherence to record keeping and updating SHE
- Management Systems.
- Approachable and willingness to assistant all internal stakeholders. 

Personal Attributes
- Personal presentation.
- Diligence.
- Hard working and willing to work irregular hours.
- Cheerful outlook.
- Honest & forthright.
- Sense of urgency.
- Resolute and Punctual.
- Principled individual that will drive the company values 

Working Hours
- Regular working hours are Monday to Friday from 07:00 – 17:00, with the expectancy to work occasional Weekends and other irregular hours, especially  during peak periods as client’s volume & demand requires.

Qualifications
- Grade 12 Non-negotiable.
- Further Education in a related field will be advantageous.

Work Experience
- Minimum 2 years’ administrative or supervisory experience in an operational environment 

Salary: R15 000 to R17 000