Assistant Marketing/ Operations Administrator

SUMMARY:
Assistant Marketing/ Operations Administrator
Pretoria East
Salary Market related

To provide administrative, logistical, and operational support to the Marketing Department, ensuring the smooth execution of marketing campaigns, brand compliance, stock control and communication across 38 filling stations and 8 depots.

POSITION INFO:
Minimum requirements:

• Diploma or certificate in Marketing, Business Administration, Secretarial, or similar
• 2–3 years’ experience in an administrative, marketing support, or logistics role
• Strong organisational and administrative skills

• Assist with the planning, execution, and rollout of national and regional marketing campaigns
• Manage and track marketing material orders and distribution (±18,000 units per campaign)
• Maintain accurate records of marketing assets, deliveries, and returns
• Coordinate with filling stations and depots regarding marketing requirements

• Prepare, check, and file delivery schedules and dispatch documentation
• Count, verify, and reconcile marketing materials before dispatch
• Track delivery confirmations and follow up on discrepancies
• Assist with uniform ordering, allocation, and dispatch to stations
• Maintain stock lists and reports for marketing items and uniforms

• Ensure all materials, uniforms, and signage align with company’s brand standards
• Assist with managing anything carrying the company’s logo (approval tracking, records, etc.)
• Support audits and compliance checks relating to brand visibility

• Liaise with internal departments, stations, and external suppliers
• Maintain complaint registers and follow-up records

• Manage filing systems (digital and paper-based)
• Capture data and generate basic reports
• Assist the Marketing Manager and Coordinator with ad hoc admin tasks