Office and Administrative Manager

SUMMARY:
Title: Office and Administrative Manager
Location: Centurion
Renumeration: Based on Qualifications and Experience
 
Our client, in the Waste Disposal Industry, is looking for an Office Admin Manager, to join their team based in Centurion. The ideal candidate will be responsible for ensuring efficient office operations, supporting Sales and Operational teams, assisting with compliance and internal processes, and managing client-related administration.
 
Required Qualifications & Working Experience:

• Diploma or Certificate in Administration, Business Management, Office Management or related fields
• 3 – 5 years’ experience in an administrative, office management, or similar role
• Proficiency in MS Office Suite, and general Office Management Systems
• Strong organizational and administrative skills
• Health and Safety Administration will be advantageous
• Excellent written and verbal communication skills

POSITION INFO:
Duties and Responsibilities:
Sales and Operational Support

• Assist with the preparation and review of proposals, presentations, quotations and agreements
• Provide administrative support to the Sales and Operational Teams
• Assist with project-related administrative tasks as required
• Track outstanding tasks and follow-ups related to Sales and Operational activities

• Ensure company documentation, templates, and records are properly maintained and updated
• Maintain administrative systems, trackers, and internal records
• Compile monthly administrative and operational reports
• Oversee and coordinate day-to-day administrative operations
• Maintain organised filing systems for both internal and client documentation

• Assist with employee onboarding processes, including documentation and inductions
• Coordinate staff training bookings and maintain training records
• Maintain records relating to compliance checks, certifications, and training requirements

• Assist with client communication relating to services, schedules, and documentation
• Manage client-related administrative documentation and records
• Support the resolution of administrative matters related to client services and operations
• Ensure required company documentation is submitted to client when requested

• Track action items and ensure follow-ups are completed
• Coordinate meetings, prepare agendas, and record minutes
• Facilitate communication between management and internal teams

• Provide administrative support to management and operational teams as required
• Ensure efficient administrative coordination across departments
• Assist with maintenance and updating of company policies and procedures

• Provide administrative support for Health and Safety documentation and processes
• Assist in ensuring required compliance documentation is available for clients
• Maintain records for inspections, compliance documentation, and incident and reporting.