Office Manager

Capital Assignments is a leading brand that spans over 26 years of success within Financial Markets Recruitment. Our pioneering, global recruitment practices have enabled us to build a formidable brand within the industry which can only be achieved with a strong team, trained in cutting edge global recruitment methods.

If you love the buzz of managing a very busy, pressurised small office then you’ll love this opportunity! We are looking for an exceptional, self-motivated, highly organised individual to join our team. The position entails a variety of tasks and projects that need to be juggled efficiently.

We are a small and supportive team that has lots of fun and we are looking to bring on-board someone that can add an innovative spark to our dynamic business.

The ideal candidate would have exposure with performing tasks that span across a variety of business functions. An individual that is driven, self-motivated, organised, adaptable, strategic, and creative.

At Capital Assignments our employees experience a strong culture that offers mutual support, trust and rewards employee’s efforts. Our commitment to the growth and development of our employees is echoed in the way that we seek to find the right candidate for the right client, every time.

Responsibilities:

• Marketing: Digital marketing and online advertising, for both Capital Assignments and for search assignments being worked on by the team. Ensuring brand awareness of Capital Assignments is continuously increasing.
• Support: Fulfilling support functions to the Managing Director and to the team. This would include administrative support, scheduling of meeting, managing the office in the absence of the Managing Director, preparing documentation and emails, and other ad hoc responsibilities that may arise from time-to-time.
• Team Management: Management of the sales and support team/(s) or individuals, driving successful achievement of KPIs and deliverables, driving the search assignments pipeline to successful closes, and other.
• Human Resources: Recruitment, onboarding and induction, training, probationary reviews, performance reviews, performance management, disciplinary procedures, responsible for all HR policies, KPIs, absenteeism, management of staff files, preparing of contractual documentation, etc.
• Financial: Client invoicing, updating spreadsheets and basic support to the Accountant
• Office Management: Accountable for the daily smooth running of the office. Accountable for the management of all service providers, including the requirement to liaise with IT support teams on any IT related matters. Will design and be responsible for team challenges and competitions, encouraging a high achieving culture committed to rewarding excellence while collaborating and having fun. Will champion the fun vibe in the office and come up with monthly team building and social events to keep up team collaboration and office morale.
• Reporting: Designing, creating and maintaining report (e.g. within MS Excel) to offer visibility to the Managing Director and to the team on performance, etc.
• Training and development: preparing training schedules and training materials, facilitating and conducting training sessions and presentations, continuous gap analysis identifying training needs.
• Administration
• Project Management: Ad-hoc