Receptionist Admin - Century City, Cape Town - R25 000 CTC

SUMMARY:
Are you an organized administrative professional with strong front-of-house skills and experience in end-to-end tender

POSITION INFO:

Receptionist Admin - Century City, Cape Town - R25 000 CTC

Are you an organized administrative professional with strong front-of-house skills and experience in end-to-end tender coordination?

About Our Client

The company manages operations across multiple provinces involving sales teams, internal staff, external suppliers, and service providers. It actively participates in client and public tender opportunities requiring portal monitoring, document preparation, vendor registrations, and airport-to-airport deliveries via Cape Town International Airport. Working hours, location, employment type, and remuneration are confirmed in the employment agreement or job offer.

The Role: Receptionist/Office Administrator

The Receptionist/Office Administrator serves as the primary point of contact for clients, visitors, and suppliers, ensuring smooth daily operations through front-of-house management and dependable administrative support. Reporting to management or the designated office manager, the role contributes to the business by maintaining presentable facilities, organizing office logistics, and coordinating accurate tender submissions.

Key Responsibilities

• Welcome visitors, clients, and suppliers while screening incoming calls, taking accurate messages, and managing reception presentation.

• Execute general administrative support including typing documents, taking meeting minutes, filing, scanning, data capturing, and record keeping.

• Maintain office supplies, groceries, and consumables while assisting with basic invoice tracking, purchase orders, quotations, and supplier documents.

• Oversee domestic services contracts, cleaner and maintenance team coordination, and visitor access security protocols.

• Monitor tender portals and public notices while maintaining a register of key dates, submission requirements, and addenda.

• Compile, format, print, scan, bind, and arrange Commissioner of Oaths certification for complete tender submissions.

• Liaise with sales teams across various provinces and execute tender deliveries using Cape Town International Airport cargo facilities.

• Support vendor registrations, supplier database updates, travel bookings, accommodation, and general ad hoc tasks.

About You

• High attention to detail and accuracy in administrative and tender tasks.

• Professional, organised, and service-focused approach to duties.

• Proven discretion and professionalism when handling confidential information.

• Ability to manage document formatting, compilation, scanning, binding, and portal tracking.

• Strong communication skills to liaise with internal teams, sales personnel, suppliers, and service providers.