Office Administrator

SUMMARY:
A well-established logistics company based in Middelburg is seeking a highly organised and detail-oriented Office Administrator to support HR, compliance, and operational administration functions.

This role is primarily administrative and coordination-focused. Recruitment exposure is advantageous, but training will be provided. The ideal candidate must have strong office administration experience within a structured, high-volume environment.

POSITION INFO:

Key Responsibilities

• Manage general office administration and ensure smooth daily operations
• Maintain and update employee records, contracts, and compliance documentation
• Coordinate onboarding documentation and personnel files
• Assist with verification processes (criminal checks, qualification verification, driver checks)
• Schedule medicals, inductions, and compliance training
• Capture and maintain HR data, reports, and workforce records
• Support payroll administration inputs and timesheet coordination
• Assist with recruitment administration (posting ads, scheduling interviews, candidate communication – training provided)
• Ensure all documentation aligns with labour and compliance requirements
• Provide administrative support to operations and management

Requirements

• 3–5 years’ solid experience in office administration (logistics, transport, or industrial sector advantageous)
• Strong document management and compliance administration experience
• High attention to detail and accuracy
• Ability to manage multiple administrative processes simultaneously
• Proficient in MS Office (Excel, Word, Outlook)
• Strong organisational and communication skills
• Ability to work in a fast-paced operational environment
• Valid driver’s licence (advantageous)

Ideal Profile

• Process-driven and structured
• Strong administrative backbone
• Comfortable handling compliance-heavy documentation
• Professional, reliable, and able to work independently