Office Administration / Receptionist

Recruiter:

Kempston Group

Job Ref:

EL000229/JB

Date posted:

Monday, July 27, 2026

Location:

Pinetown, South Africa

SUMMARY:
Office Administration / Receptionist
Pinetown, KwaZulu Natal

Our client is seeking a Office Administration / Receptionist, to join their team. The role is based in Pinetown, KwaZulu Natal and would suit someone familiar with the area.

POSITION INFO:
Minimum skills and experience required:

Technical: Proficiency in MS Office (Word, Excel, outlook), Pastel partner and general office equipment (Printers , scanner)
Soft Skills: Excellent organization, time management, attention to detail, verbal, and written communication skills. Computer skills. Specific duties may vary, but centre on supporting daily admin functions.
Qualification: National senior certificate

Duties and Responsibilities:

Visitor Management: Welcome Visitors, determine the nature of their visit, and assist them accordingly.
Phone; Answering calls, take messages and respond to queries via phone or email.
Administrative support: Perform clerical tasks, including filing, emails, photocopying.
Front desk Maintenance: Maintain a clean, professional, and safe reception area. Order office supplies and maintaining general office systems.
Interpersonal and communication skills: A warm, friendly demeanour with clear and polite verbal and written communication skills
Organizing and Multitasking: Ability to manage multiple tasks, prioritize request, and track various office documentation simultaneously.
Communicate and assist Customers daily.
Record keeping/capturing: Clock cards of factory workers- clock card system. (Submitting fortnightly hours, leave forms, sick leave, compassionate leave, bonusses etc to Head office)

Basic HR tasks. (Full HR function done in JHB)

Record keeping: Invoices, signed delivery notes, Credit notes and sales orders from Customers.
Record keeping: Supplier Invoices, GRV’s, signed delivery notes, goods return notes, Statements. (Must reconcile statements to Invoices). Head office does all the payments.
Bank: Petty cash (slips and payments to be reconciled and emailed to Head office at Month end)
Receiving and capturing Customer orders and arrange loading.
Pastel: Capturing of Customer Invoices and Credit notes.
Pastel: Capturing Supplier Invoices and GRV’s
Stock takes monthly and stock journals. (Must have knowledge of Pastel partner)
Customer queries: Follow up on payments. (Liaise with Head office)
Adhering to Policies and Procedures
Abiding to Statutory requirements
Liaising with Head office, Branch Manager, Sales Representative, Factory workers, and drivers.
Reports to Branch Manager.

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