NGO - Finance & Admin Coordinator

SUMMARY:
Our client, an NGO within the Western Cape, requires an all-rounder with 5 years experience and own transport to work from their offices in Athlone.

This role involves managing the cashbook, all administration and incoming funds for fundraising.
 
Your passion for working in an NGO and empathy towards people is very important to benefit this role successfully.

POSITION INFO:
REQUIREMENTS

• Grade 12 with an administration, finance or office management related qualification
• Essential must have drivers license and own transport
• Five years general administration and bookkeeping experience
• Computer literate in MS Office
• Salesforce or other database systems (CRM) experience
• Excellent verbal and written communication skills in English are essential
• Good with figures and a basic understanding of accounting, financial management and reporting
• A valid South African driver’s license is essential
• Team player who also works well independently and takes initiative

• Receive all cash donations, issue receipts, and maintain petty cash
• Prepare six petty cashbooks, bi-monthly
• Acquire the necessary quotes and documents for new supplier take on
• Distribute and record the donated funds to assigned persons

• Collate documentation and update Salesforce database
• Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for
• Take minutes of staff meetings, maintain the staff files and register
• Calculate monthly savings on donations received and submit to Regional Manager
• Carry out stock control once a month and update inventory accordingly
• Ensure electronic equipment is in working condition (telephones, printer etc)
• Assist with stock control once a month and keep a clean audit
• Manage donation receipts and charity sales and upload to Salesforce
• Order office supplies, manage stock and co-ordinate inventories
• Manage the asset register for yearly submission to Head Office

• Assist with support programs, fundraising and awareness events
• Update donators contact information on Salesforce
• Order and upkeep the regional merchandise inventory