Medical Receptionist & PA

SUMMARY:
-

POSITION INFO:

MEDICAL RECEPTIONIST & PERSONAL ASSISTANT

BLOUBERGSTRAND, West Coast | Western-Cape (South Africa)

STARTING DATE: A.S.A.P / 01 August 2025 (urgent hire)

REPORTS to: Practice Manager / Doctor

EMPLOYEMENT TERMS: Full Time Employment

TRADING HOURS & SHIFTS:

• Monday to Friday 08:00 - 17:00 
• Saturday - based on operations/appointment only 
• CLOSED Sundays & major public holidays
• CLOSED over Christmas / New Years holiday

SALARY & COMPANY BENEFITS:

• R12,000 - R15,000 per month (based on relevant experience)

MINIMUM REQUIREMENTS:

1. Certificate in Administration / Secretary Diploma
2. Experience working in Medical Reception
3. Personal Assistant Experience - BONUS
4. Must be based around Bloubergstrand for ease of travel & flexibility 
5. Strong admin skills - meticulous
6. Computer confident including Microsoft Office, WhatsApp & Social Media
7. Highly presentable & professionally groomed
8. Prior experience working in Plastic Surgery / Aesthetics or Dermatology - favorable

SUMMARY OF DUTIES:

1. ADMINISTRATION / RECEPTION

• Filing
• Scheduling & updating online diary
• Patient communication (WhatsApp / Reminders / Birthday wishes / Marketing
• Preparing patient files for next day
• Welcome patients 
• General admin duties
• Prepare refreshments for reception / staff
• Collect patient where operationally required 

2. PERSONAL ASSISTANCE

• Prep Doctor room for day (open & close)
• Book flights & itinerary for Dr travels
• Coordinate training
• Liaise with reps & services providers
• Run errands