Marketing Coordinator (Assistant) - Montague Gardens, Cape Town

SUMMARY:
Calling all Marketing Coordinators in Cape town with Retail Experience

POSITION INFO:

My client, a leading Retailer based in Montague Gardens wants to reward a competent Marketing Coordinator with an exciting career opportunity.

Purpose of the Job

To support the seamless execution of marketing initiatives and operational activities by coordinating campaigns, maintaining communication between departments, ensuring brand consistency, and driving the efficiency of daily retail operations.

The role acts as a key link between the marketing, sales, and operations teams to ensure that all promotional and operational plans are effectively implemented and aligned with business goals.

Requirements

2–4 years in a Marketing Coordination, Operations, or Project Support role

Experience in Retail, FMCG, or service-based industries preferred

Marketing or Business Administration Diploma or Degree (advantageous)

Exposure to CRM, loyalty, or customer engagement strategies is a plus.

Valid Drivers licence.

SA Citizens only

Must be Criminal Clear

Must reside in the Greater Cape Town area

SKILLS AND ATTRIBUTES

Strong Excel skills (formulas, data cleaning, tracking templates)

Excellent PowerPoint skills — clean, professional reporting and presentations

High attention to detail and task management

Good written and verbal communicator (email, WhatsApp, meeting notes)

Ability to analyse trends and extract insights from campaign data

Comfortable coordinating internal stakeholders and suppliers

Must have a valid driver’s license and be willing to travel occasionally to stores or activations

Duties

Campaign briefing & execution

Coordination

Assist the Marketing Manager with compiling detailed monthly campaign briefs for creative, media, and internal stakeholders.

Ensure campaigns are supported with correct promotional mechanics, artwork versions, pricing validation, and clear roll-out timelines.

Distribute marketing collateral and WhatsApp folder updates to stores and teams.

Budget Tracking & Supplier Reconciliation 

Track campaign budgets monthly and monitor store-level promotional spend allocation.

Record and reconcile all supplier contributions per campaign, ensuring reporting accuracy.

Work with the Marketing Manager and finance to flag spend variances and prepare reconciliation summaries. 

Leaflet Distribution Management

Manage the administrative process of monthly leaflet production and distribution, including versioning for stores, print run quantities, and logistics.

Coordinate delivery schedules with couriers and ensure POS displays are up in stores.

Maintain distribution records and post-campaign assessments (e.g. reach and feedback). 

Campaign Performance & Reporting 

Use Excel to consolidate sales results, campaign performance metrics, and store feedback. -

Compile professional PowerPoint presentations for internal review and supplier updates.

Analyse historical campaign results to extract key insights and inform future campaigns. 

Customer Feedback & Research 

Coordinate monthly customer focus groups in select store towns (logistics, venues, basic agenda, note-taking).

Send and manage monthly customer surveys using WhatsApp, Google Forms, or similar tools.

Compile summaries and recommendations from customer insights for internal use. 

 CRM & Customer Data Marketing (Future – Focus).

Assist with CRM — compiling customer lists, segmenting data, maintaiing messaging flows.

Help maintain customer groups for WhatsApp broadcast campaigns.

Work with the Marketing Manager to align CRM activity with promotional calendar.

Internal Communication & File Management 

Act as liaison between marketing and stores for campaign rollouts, promotional updates, and POS queries.

Keep marketing folders organised (creative, invoices, campaign briefs, reports).

Ensure internal campaign assets are correctly versioned and easily accessible. Update of internal platforms.