Administrative Coordinator

SUMMARY:
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POSITION INFO:

Our client, a prominent organisation in the agricultural and animal feed sector, is seeking a diligent and organised Administrative Coordinator to join their team in Stellenbosch. This role offers an excellent opportunity to support administrative and financial processes within a dynamic and innovative environment.

Key Responsibilities:

• Create and manage contracts on the company system, including purchase and sales contracts.

• Prepare and distribute physical contracts to clients and suppliers.

• Collect unsigned contracts and ensure timely follow-up.

• Manage monthly NEDBANK audits by collecting proofs of delivery (PODs), storing invoices, and maintaining signed contracts.

• Conduct monthly commission reconciliations.

• Review and analyse profit calculations for accuracy.

• Handle client invoicing, ensuring timely and accurate billing.

• Create new client profiles on the company system.

• Provide general administrative support to the sales and marketing teams.

Key Skills:

• Analytical mindset with strong attention to detail and accuracy.

• Proficient in Microsoft Excel.

• Excellent customer service and communication skills.

• Strong planning and organisational skills to meet deadlines.

• Ability to work collaboratively in a team and independently with a strong sense of responsibility.

• Proactive and efficient approach to task management.

Minimum Requirements:

• 2–3 years of experience in an administrative or financial role.

• A relevant degree in Business Administration, Accounting, or a related field is advantageous.

• Knowledge of contract management and basic financial reconciliation processes.

• Fluent in English; Afrikaans or additional languages beneficial.

Consults With:

• Clients and suppliers.

• Marketing team and other internal team members.