Maintenance Coordinator

SUMMARY:
Greys Recruitment is seeking an experienced Maintenance Coordinator for a temporary fixed-term contract opportunity based in Hillcrest, Durban. The successful candidate will coordinate maintenance activities between site teams, contractors and clients, ensuring that work orders are scheduled, monitored and completed efficiently. The role will also support the accuracy and integrity of maintenance records and asset data within a Computerised Maintenance Management System (CMMS)

POSITION INFO:

Key Responsibilities

• Schedule, assign and update maintenance work orders in the CMMS.
• Monitor work order progress and follow up on outstanding or overdue tasks.
• Coordinate site access, permits, parts and other prerequisites for scheduled maintenance.
• Review work orders for completeness and maintain accurate records and supporting documentation.
• Liaise with clients, contractors and site teams to ensure effective communication and coordination.
• Monitor contractor attendance, job completion and performance records.
• Escalate delays, safety concerns and operational issues to management.
• Maintain asset data and support the accuracy of maintenance dashboards and reports.
• Assist with testing system workflows and identifying opportunities for process improvement.

Minimum Requirements

• At least three years’ experience in maintenance coordination, planning or administration within an industrial or service maintenance environment.
• Working knowledge of a CMMS or maintenance management system.
• Strong organisational skills and the ability to manage multiple priorities and sites.
• Excellent written and verbal communication skills.
• Strong attention to detail and accurate administrative skills.

Advantageous Experience

• Experience using MaintainX CMMS.
• Knowledge of permit-to-work procedures and site safety requirements.
• Experience coordinating contractors and monitoring service-level agreements.
• Exposure to electrical maintenance or variable frequency drive (VFD) environments.

Key Competencies

• Attention to detail and data accuracy.
• Proactive follow-up and accountability.
• Strong coordination and organisational abilities.
• Client service orientation.
• Effective teamwork and communication.