Logistics and Operations Administrator

SUMMARY:
Job Title: Logistics and Operations Administrator
Location:  Centurion
Remuneration: R20 000 to R25 000 per month

Our client, a promotional products supplier, is looking to employ a Logistics and Operations Administrator to join their team in Centurion. Will be required to have a Valid Driver's License and have their own reliable transport.
 
Key Purpose of The Job:
We are seeking a highly organised, proactive, and detail-oriented Logistics and Operations Administrator to provide comprehensive administrative support to our team. The ideal candidate will be a vital link in ensuring the smooth and efficient operation of our Logistics and Warehouse department, handling a variety of tasks from managing communications to project coordination and overseeing key logistical and quality control functions.

 
Qualification, knowledge, and experience requirements:

• Highly organised and detail-oriented individual with excellent communication skills (written and verbal).
• A proactive and resourceful problem-solver, capable of working independently and collaboratively within a team.
• Matric with Diploma or Degree in Business Administration, Logistics Management or a related field is a plus.
• Experience in the corporate gifting, promotional products, or branding industry is advantageous.
• Proven experience in office administration and logistics coordination.
• Experience with data management and record-keeping.
• Project Management experience.
• Experience in Logistics Management (cross-border management advantageous).
• Proficiency on ClickUp and Xero advantageous.
• People management (small operational team 5-10 people).

POSITION INFO:
Duties and Responsibilities:
You'll play a crucial role in ensuring smooth operations across various departments, with a focus on logistics, administration, and production support.
 
Logistics & General Administration

• Manage all courier activities (both local and international), including bookings, document origination, recons, and supplier interactions.
• Supplier job card and delivery document origination and printing.
• Maintain digital and physical filing systems, ensuring all documentation (e.g. signed delivery notes, rejects register, sample return log) is accurately recorded and accessible.
• Support logistics with driver logs and trip sheet origination.

• Upkeep of Logistics C Operations project schedule and calendar.
• Handle Sales Order and Job Card document printing based on the project schedule.
• Tracking orders, ensuring timely delivery, and communicating with customers regarding order status.
• Assist with project tracking, deadline management, and resource booking for logistics and finishing teams.
• Maintain adequate stock levels of operations and finishing supplies - ordering items as needed.

• Oversee end-to-end ǪC and finishing process – including briefings, quality control checks, and troubleshooting for all finishing projects, ensuring compliance with SOPs, operational efficiency, and accuracy.
• Compile project brief/ project job card and conduct project kick-off and briefing meetings with the Finishing team.
• Oversee packing according to distribution lists and delivery instructions.
• Manage finishing room stock control and housekeeping, ensuring effective communication and integration with the warehouse team.
• Training of finishing team as/when required on best practice, ways of working, and SOP guidelines.
• Day-to-day team management – assisting the Logistics and Operations Manager.
• Reporting all people, quality, health, and safety incidents to the Logistics and Operations Manager.

• Process temp worker timesheets – obtain documentation, management signoff, and submission to the finance department for payment on a timely basis.
• Handle general administrative duties, including obtaining POD documentation, scanning, and deployment to internal stakeholders.
• Act as the Health & Safety Custodian.