Creditor/Debtor Administrator & Operations Assistant

SUMMARY:
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POSITION INFO:

Introduction

A well-established Logistics company is looking for an experienced Creditor/Debtor Administrator & Operations Assistant to join their company, based in Boksburg.

To manage the full Creditors and Debtors function for the company, ensuring accurate financial records, timely payments, and collections. In addition, to assist the Operations Department with administrative duties related to transport scheduling, POD tracking, and subcontractor coordination.

Duties & Responsibilities

1. Creditors Administration

• Process supplier invoices accurately and timeously (approx. 30-40 accounts).
• Reconcile supplier statements monthly and resolve discrepancies.
• Ensure payment terms are adhered to and that payments are processed on time.
• Maintain accurate and up-to-date creditor records.
• Liaise with suppliers and internal departments to resolve queries.

2. Debtors Administration

• Issue customer invoices and credit notes promptly.
• Follow up on outstanding invoices and manage collections.
• Maintain customer account records and reconcile accounts.
• Send monthly statements to customers.
• Handle queries from clients regarding billing and account discrepancies.

3. Subcontractor Administration

• Track and verify subcontractor invoices and supporting documentation.
• Ensure correct rates are applied and jobs are invoiced accurately.
• Maintain records for 3 subcontractors including contracts, rates, and compliance documents.

4. Operations Support

• Assist operations team with admin tasks such as updating trip sheets, logging deliveries, and capturing load details.
• Manage and file PODs and delivery notes.
• Help coordinate driver schedules and ensure documentation is in order.
• Provide general administrative support to the operations department.

Desired Experience & Qualification

• Matric Certificate (essential); Bookkeeping or Financial Qualification (advantageous).
• Minimum 3 years' experience in a Creditors and Debtors role, ideally in the logistics or transport industry.
• Strong understanding of accounting principles and reconciliations.
• Experience supporting operational/admin functions in a logistics environment.
• Proficient in MS Excel, Word, and accounting software (e.g., Sage, Pastel, QuickBooks).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Excellent communication skills (written and verbal).

Package & Remuneration

Remuneration:

R 10 000 CTC pm.

 Working Hours:

• Monday to Friday: 08:00 – 17:00 (Minimal occasional overtime may be required)