Logistics and Operations Administrator

SUMMARY:
Job Title: Logistics and Operations Administrator
Location:  Centurion
Remuneration: R16 500 to R18 500 per month

Our client, a promotional products supplier, is looking to employ a Logistics and Operations Administrator to join their team in Centurion. Will be required to have a Valid Driver's License and have their own reliable transport.
 
Key Purpose of The Job:
We are seeking a highly organised, proactive, and detail-oriented Logistics and Operations Administrator to provide comprehensive administrative support to our team. The ideal candidate will be a vital link in ensuring the smooth and efficient operation of our Logistics and Warehouse department, handling a variety of tasks from managing communications to supporting project coordination and overseeing key logistical and quality control functions.
 
Qualification, knowledge, and experience requirements:

• Matric with Diploma or Degree in Business Management, or Supply Chain Management
• Experience in the corporate gifting, promotional products, or branding industry is advantageous.

POSITION INFO:
Duties and Responsibilities:
Logistics & General Administration

• Manage all courier activities, including bookings, document origination, and supplier reconciliations.
• Oversee supplier job card and delivery document origination and printing.
• Maintain digital and physical filing systems, ensuring all documentation (e.g., signed delivery notes, rejects register, sample return log) is accurately recorded and accessible.
• Manage office supplies, equipment maintenance, and general office upkeep.
• Support logistics with driver logs and trip sheet origination.

• Maintain adequate stock levels for warehouse supplies and materials, coordinating orders as needed.
• Update and manage the Logistics and Operations project schedule and calendar.
• Handle Sales Order and Job Card document printing based on daily planning.
• Assist with project tracking and resource booking for finishing.

• Compile and brief the Finishing team on production requirements and documentation.
• Conduct quality control checks and troubleshooting for all finishing projects, ensuring compliance with SOPs, operational efficiency, and accuracy.
• Oversee packing according to distribution lists and delivery instructions.
• Manage finishing room stock control and housekeeping, ensuring effective communication and integration with the warehouse team.

• Manage petty cash and process temp worker timesheets and wages.
• Handle general administrative duties, including sending POD documentation and statements to clients.
• Act as the Health & Safety Custodian.
• Source quotes for office-related projects and assist with staff claim form consolidation.

• Draft, proofread, and format various documents (letters, emails, presentations, reports).
• Manage general email inquiries and liaise with clients, suppliers, and internal stakeholders.
• Maintain and update customer and supplier databases, assisting with data entry and basic report generation.