Logistics Administrator -Ghana

SUMMARY:
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POSITION INFO:

Purpose of Position:

• To provide efficient day-to-day support for procurement, logistics, and repairs administration.

Duties & Responsibility:

• Supply of parts to Technical Hardware / RMA workshop personnel to ensure central point of control over inventory and maintain accurate record.
• Administration and Management of product repair records and procedure, also ensuring that all repaired items are returned timeously.

• Submit RMA inventory adjustment report to Logistics Manager as required, this to be done in collaboration with the local Accountant.
• Create service notifications, sales orders and invoices related to RMAs for our customers.
• Process Third party purchase orders, expedite and ensure timeous supply.
• Maintain up-to-date supplier records on master vendor database ensuring that information corresponds with SAGE ERP system.
• Procurement from Third Parties and non-stock items.
• Manage shipping of internal and external customer orders.
• Issue delivery notes and prepare Passout documents to be signed by Accountant (Accra office)
• Responsible for all import and export activities.
• Manage stores and its related functions.
• Maintain an up-to-date record of audit trails for procurement (Intercompany, Internal, and external)
• Maintain up-to-date record of customs documentation such as BOL, SLI, SAD500, DA65.
• Assist the finance department with uploading the import and export VAT related documentation.
• Perform ad-hoc collections and deliveries as required by the business from time to time.
• Create and submit inventory adjustment reports to Logistics Manager
• Receipt and put away of raw materials performing the corresponding transactions in SAGE ERP system.
• Classification of all materials and products updating the Tariff / Harmonization codes in collaboration with Logistics Team Lead (Africa).
• Assist the Logistics Manager with reconciliation of Demo and Trial stock.
• Participation in Audit, Stocktaking and assist Shared Services.
• Filing / management of records, archiving and storage requirements.
• Perform regular Stock take of RMA inventory as required.
• Compliance with The Company within the Mining Workplace Health and Safety policies and procedures,
• Other duties as required from time to time.

Critical Knowledge, Skills and Abilities

• Intermediate working knowledge of Microsoft Office suite (in particular, MS Word and Excel)
• Sound working knowledge of general inventory program applications
• Sound working knowledge of SAGE / SAP ERP purchase order module is desirable, although training will be available on The Company's internal systems
• “Can do” attitude
• Willingness to go the extra mile for customers (internal and external)
• High level of personal drive and motivation
• High level of attention to detail
• Strong time management and prioritization skills
• Excellent communication skills, both verbal and written
• Ability to work in and contribute to team building environment
• Ability to set day to day priorities within overall priority listing
• Strong problem solving, interpersonal and negotiation skills

Major Challenges / Problem Solving:

• Dealing with conflicting priorities

Decisions Expected:

Own Authority

• Setting of day-to-day priorities within overall priority listing
• Make recommendations for service delivery improvements where necessary
• Expenditure for parts and components within allowable limits
• Creating build orders for assembly team
• Advising Business Unit Manager of business risk areas as they are identified

Referred to Higher Authority

• Approval for expenditure over allowable limits
• Any decision that will adversely affect budget
• Clarification of business priorities or urgent escalations

Working Relationships:

Most Frequent Contacts Purpose

Warehouse & Logistics TL Direction and supervision; setting of priorities; training and development.

cross-skilling in production areas and processes

Assemblers Provision of supply requirements in a timely manner

HW Technical & RMA Team Liaise regarding new products and assembly techniques