Logistics Administrator - Fruit Cold Storage Facility

SUMMARY:
-

POSITION INFO:

Logistics Administrator - Fruit Cold Storage Facility

We are seeking a detail-oriented and organised Logistics Administrator to coordinate export bookings, dispatch documentation, client specifications and daily logistics administration within a fruit export environment.

Key Responsibilities:

• Coordinate client orders, load-out instructions, shipping bookings and container dispatches.

• Capture and update client specifications, pallet details and order changes accurately on the system.

• Liaise with clients, freight forwarders, section managers, transporters, PPECB and DoA inspectors.

• Verify dispatch documentation, container and seal numbers, pallet weights, charges and invoicing details.

• Prioritise load-outs according to vessel schedules and port stack closures.

• Coordinate client-specific stickers, label approvals, printing and load-out photographs.

• Monitor templates and consumables, maintain stock records and arrange replenishment when required.

• Compile daily, weekly and monthly Excel reports covering pallets, containers, stock, load-outs and missing pallets.

• Prepare documentation for quality, age, sticker and special market inspections.

• Maintain accurate filing, complete day-end procedures and ensure documentation is distributed to relevant parties.

• Provide administrative support and respond professionally to client queries.

Minimum Requirements:

• Previous experience in logistics administration, dispatch or a similar role.

• Strong administrative, organisational and communication skills.

• Proficiency in Microsoft Excel and general computer systems.

• High attention to detail and accuracy when handling orders and export documentation.

• Ability to manage multiple deadlines and work effectively in a fast-paced environment.

• Experience in fruit exports, cold storage or shipping documentation would be advantageous.