Lease Administrator

SUMMARY:
A well-established property development company in Centurion is seeking a highly organised and proactive Leasing Administrator to support the leasing function across its commercial, retail, and industrial property portfolio.

This role is focused on vacancy marketing, broker coordination, enquiry management, and lease transaction administration to ensure efficient deal flow, accurate reporting, and a high level of service to brokers and tenants.

POSITION INFO:

Key Responsibilities

Vacancy Marketing & Listings

• Manage and update online property listings, including Property24 and other marketing platforms
• Maintain accurate and current vacancy schedules and marketing databases
• Distribute brochures and property information to brokers and prospective tenants
• Prepare and circulate canvassing and market intelligence material to the brokerage network

Broker & Enquiry Liaison

• Act as a primary contact for brokers, responding to enquiries and facilitating information requests
• Field and qualify incoming leasing enquiries from online platforms and campaigns
• Coordinate and schedule property viewings and site tours

Leasing Transaction Support

• Assist with preparation of leasing proposals and supporting documentation
• Track leasing deals from enquiry to conclusion, ensuring all documentation is complete
• Maintain up-to-date leasing activity reports for the Leasing Manager
• Ensure accurate filing and compliance documentation

Tenant & Property Coordination

• Support communication with new and existing tenants throughout the leasing lifecycle
• Coordinate move-in and move-out inspections and handovers
• Liaise with property managers, facilities teams, and maintenance staff to ensure premises are market-ready

Market & Administrative Support

• Monitor rental trends, market activity, and competitor positioning in relevant nodes
• Provide operational and administrative support to the Leasing Manager

Minimum Requirements

• Matric / High School Diploma
• Bachelor’s degree in Business or related field (advantageous)
• Previous experience in leasing administration or property management (commercial, retail, or industrial preferred)
• Knowledge of the local rental market

Key Competencies

• Strong organisational and time-management ability
• Excellent communication and stakeholder engagement skills
• Proficiency in Microsoft Office and property management systems
• High attention to detail
• Ability to multitask in a fast-paced property environment
• Ability to work independently and within a team