Law firm receptionist / administrator

SUMMARY:
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POSITION INFO:

Law Firm Receptionist / Administrator 

To manage the front office, act as the first point of contact, handles switchboard operations, and supports legal staff with administrative tasks like filing, scanning, and document preparation. Key requirements include proficiency in MS Office, excellent communication skills, high confidentiality, and a professional, well-presented demeanor.

 Responsibilities

• Reception & Client Care: Welcoming visitors, answering/screening high-volume calls, and managing switchboard operations.
• Administration: Managing correspondence, filing, scanning, photocopying, and handling courier/mail.
• Scheduling: Booking appointments, managing meeting rooms, and organizing attorney diaries.
• Legal Support: Assisting with document preparation, opening client files, and, in some cases, basic debt collection.
• Office Maintenance: Ordering supplies, managing office equipment, and maintaining a tidy reception/boardroom. 

Requirements & Skills

• Experience: Minimum 2+ years in a similar role, preferably within a law firm.
• Skills: Proficiency in MS Word and Excel, strong typing ability, and familiarity with legal terminology.
• Attributes: Exceptional verbal/written communication, high level of professionalism, discretion, and the ability to multitask under pressure.
• Education: Matric certificate.