Junior HR Generalist - Blackheath

Junior HR Generalist

Based in Blackheath .

Duties listed below, but not limited to

Staff Timekeeping

1. Manages the time and attendance system.
2. Timesheets.
3. Provides management reports to relevant managers.

Staff Payroll & Processing

1. Ensure that all deadlines are met for all payroll requirements. This includes clocking, leave and any other relevant processing to be done.
2. Printing and distributing of payslips.
3. Assist with handling queries pertaining to payment, escalating the issue when necessary.

Employment contracts

1. Be able to draft employment contracts for all staff members – Permanent, Fixed term and Temporary.
2. Ensures all employees have complete files with all necessary paperwork in order.
3. Renew temporary and fixed term contracts as per labour legislation.

Employee Benefits

1. Complete documentation required for take on and withdrawal from the existing provident fund.
2. Assure all information on the Provident Fund Platform is up to date and complete.
3. Prepares payment schedules for contributions.
4. Assists employees with benefit queries.
5. Reaching out to the supplier of the fund (Momentum Health) when and if necessary to handle queries, etc.

Staff Training and Certification

1. Identify and assess current training needs through consultation with line managers, staff, and job analysis.

Staff Induction and Onboarding

1. Oversee and ensure new appointments are fully inducted, with necessary paperwork in order.
2. Ensure that necessary contractual documentation is gone through, filled, signed, and filed on new appointment’s first day.
3. Have new employees loaded onto time-keeping software, company database, etc.

Employee Relations

1. Guide management in terms of ethical procedures and good employee relations.
2. Ensure that an overall consistency is present in the disciplining of staff.

Leave

1. Ensure compliance with the current leave policy.
2. Record and maintain leave records.
3. Provide leave reports as required.
4. Set up and formulate reports that can be sent on a routine basis (monthly or quarterly, etc).

Policy

1. Be able to drafts policies as business requirements dictate.
2. Be knowledgeable about necessary legislation, know how to research this subject matter and how to get legal advice if needed.
3. Ensure that policies be kept up to date.
4. Ensure proper and documented communication of policies to relevant staff.

Recruitment

1. Provide aid in relation to recruitment to hasten the process.
2. Be able to draw up a Job Description together with the appropriate manager, if necessary.
3. Conduct a proper screening of applicants & conduct screening interviews.
4. Formulate and recommend a shortlist.

Industrial Relations

1. Set up disciplinary enquiries as required.
2. Liaise with IR consultant to confirm dates and times.
3. Ensure correct documentation is in place for enquiries.
4. Ensure correct record keeping of disciplinary processes.
5. CCMA
    

Workplace Skills Plan

1. Be able to implement, draw up and submit WSP.

Experience

• At least 4 years in a HR administration role.
• A Human Resources qualification will be a distinct advantage.
• Grade 12

Skills and Aptitude

• Accuracy.
• Willing to take on new challenges.
• Being a team player.
• Ability to meet deadlines and work under pressure.
• Being Methodical and procedural in approach to getting tasks done.