Junior Debtors Controller

SUMMARY:
Our client is seeking a detail-oriented and organised Junior Debtors Controller to join their Finance team. The successful candidate will have a solid understanding of basic accounting principles, a relevant accounting qualification, and 1–3 years of debtors or accounts receivable experience.

This role is responsible for supporting the debtor’s function by maintaining accurate customer accounts, processing payments and credit notes, preparing rebate documentation, and ensuring efficient debtors administration while delivering excellent customer service.

POSITION INFO:
Minimum Requirements

• Matric
• Accounting qualification, Bookkeeping Diploma, Certificate in Accounting, or equivalent qualification
• Minimum 1–3 years' experience in a debtors, accounts receivable, or finance administration role
• Experience working on accounting software or ERP systems
• Proficient in Microsoft Office, particularly Excel
• Sound understanding of basic accounting principles, including debtors, reconciliations, allocations, credit notes, and payment processing
• Strong numerical accuracy and attention to detail
• Excellent organisational and time management skills
• Good written and verbal communication skills
• Ability to work under pressure and meet deadlines
• Strong analytical and problem-solving skills
• Ability to work independently and as part of a team
• High level of integrity, accountability, and confidentiality
• Positive attitude with a willingness to learn and take initiative

• Compile documentation for customer refunds
• Maintain accurate filing and record-keeping systems
• Approve card payments on the Xact system
• Prepare rebate schedules for various branches
• Allocate customer payments and credit notes for COD accounts on the Xact system
• Prepare rebate documentation for Amazon accounts
• Prepare warranty claims and rebate documentation for Nelspruit export customers
• Open new COD customer accounts on the Xact system
• Provide customers with copies of invoices, statements, and proof of delivery (POD) documentation
• Process credit notes for the Durban, Newcastle, Kokstad, and Web branches
• Assist with debtors administration and customer account maintenance
• Resolve customer account queries professionally and timeously
• Provide support and stand in for the Debtors Controller during periods of leave
• Assist with general finance administration and any ad hoc duties as required

• Strong attention to detail
• Excellent numerical and reconciliation skills
• Good organisational and administrative abilities
• Customer-focused approach
• Strong communication and interpersonal skills
• Ability to prioritise workload and meet deadlines
• Reliable, dependable, and proactive
• Professional and confidential in handling sensitive information