JUNIOR PERSONAL ASSISTANT

SUMMARY:
The successful candidate will play a key role in ensuring the CEO's time is optimised.

POSITION INFO:

Overview
Our client seeks a highly professional, organised, and presentable Junior Personal Assistant to provide direct support to the CEO. This role requires an individual who thrives in a fast-paced environment, is proactive, and can manage multiple priorities with accuracy and discretion. The successful candidate will play a key role in ensuring the CEO’s time is optimised, meetings run efficiently, and operational support is delivered at an executive level.

Key Responsibilities

Executive Support & Diary Management

• Manage the CEO’s calendar with precision, including scheduling, prioritising, and coordinating meetings, events, and strategic engagements.
• Ensure the CEO is fully prepared for all appointments, with relevant documentation and briefings.

Meeting Attendance & Minute Taking

• Attend meetings alongside the CEO when required.
• Take accurate, professional minutes, track deliverables and deadlines, and follow up with relevant stakeholders to ensure action items are completed.

Event Coordination (Internal & External)

• Assist in planning and coordinating events relevant to operations, including client engagements, launches, internal staff events, and industry-related functions.
• Liaise with vendors, venues, partners, and service providers to ensure seamless execution.

Travel & Logistics

• Arrange domestic and international travel, including flights, accommodation, car rentals, visas, and itineraries.
• Ensure all travel arrangements are cost-effective, time-efficient, and aligned with the CEO’s schedule.

Administrative & Operational Support

• Prepare and edit professional correspondence, presentations, and reports for the CEO.
• Handle confidential information with the utmost discretion.
• Manage incoming communication, filtering requests, prioritising tasks, and responding on behalf of the CEO where appropriate.

Requirements

• Matrick with relevant degree.
• At least 4 years’ experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Fluent in Afrikaans and English (read, write, speak).
• Own transport.
• Experience within events, entertainment, ticketing, or technology industries is beneficial but not required.
• Strong ability to multitask and work under pressure.
• Excellent written and verbal communication skills.
• Exceptional organisational skills with strong attention to detail.
• Proficiency in MS Office and digital scheduling tools.
• Professional presentation and a proactive, solutions-driven approach.

Competencies

• Confidentiality and discretion.
• Strong interpersonal skills.
• Initiative and problem-solving.
• Time management and prioritisation.
• Calm and efficient under pressure.
• Customer- and stakeholder-focused mindset.
• Precise and organised.