Invoicing Clerk | Pretoria | Permanent

SUMMARY:
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POSITION INFO:

Are you detail-oriented, organised and confident working with numbers? An opportunity is available for an Invoicing Clerk to join a finance team, ensuring accurate billing, efficient invoicing processes and reliable financial administration.

The successful candidate will be responsible for preparing and issuing customer invoices, maintaining accurate billing records, processing invoice adjustments and assisting with accounts receivable administration. Working closely with finance, sales, procurement and operations, this role is central to maintaining accurate financial records, resolving billing queries and meeting important month-end deadlines.

Our client is an established group of companies with operations requiring coordinated financial and administrative support. The organisation values accuracy, professionalism, teamwork and accountability, offering an opportunity to contribute to an integrated finance function.

What You'll Do

• Prepare and issue customer invoices accurately and within required timeframes.

• Verify customer details, pricing, quantities, purchase orders and supporting documentation before invoicing.

• Capture invoices and related information on the company's accounting or invoicing system.

• Process credit notes, debit notes and invoice adjustments as required.

• Ensure invoices comply with internal policies and customer requirements.

• Reconcile invoices against delivery notes, orders, contracts and other supporting documents.

• Follow up on outstanding invoices and provide supporting documentation to customers when requested.

• Maintain accurate and up-to-date customer billing records.

• Investigate and resolve invoicing discrepancies and customer billing queries.

• Assist with accounts receivable reconciliations and month-end procedures.

• Prepare invoicing reports and provide relevant information to management.

• Maintain organised filing of invoices and supporting documentation.

• Liaise with finance, sales, procurement and operations teams on billing matters.

• Handle confidential financial information professionally and perform general finance-related administration.

What You Bring

• Grade 12 / Matric or equivalent.

• Previous experience in invoicing, accounts administration, finance or a similar role.

• Good working knowledge of Microsoft Excel and Microsoft Office.

• Experience with Sage Evolution will be advantageous.

• Strong numerical ability and accurate data-entry skills.

• Excellent attention to detail and accuracy.

• Good organisational and time-management skills.

• The ability to work independently, manage competing priorities and meet deadlines.

• Good written and verbal communication skills.

• Strong problem-solving abilities and a customer-service-oriented approach.

• Professionalism, confidentiality and the ability to work effectively within a team and under pressure.

What Success Looks Like

• Customer invoices are issued accurately and on time.

• Invoicing errors are kept to a minimum.

• Billing queries and discrepancies are resolved promptly.

• Customer billing records are accurate and consistently maintained.

• Invoicing procedures and company policies are followed.

• Accounts receivable administration and month-end invoicing deadlines are completed efficiently.

• Effective working relationships are maintained across finance, sales, procurement, operations and customer-facing teams.

If you have a strong eye for detail, enjoy working with numbers and have experience in invoicing or finance administration, this opportunity offers the chance to contribute to a busy finance function within an established group of companies.