Human Resources Administration Officer

SUMMARY:
Are you a detail-oriented HR professional with a passion for people, processes, and compliance?

POSITION INFO:
My client is seeking a proactive HR Administrator Officer to support the full HR function and ensure smooth, efficient people operations across the business.

This role is based in Kempton Park.

Key Responsibilities:
HR Advisory & Policy Implementation

• Provide day-to-day support and guidance to managers on HR policies, procedures, and best practices.
• Ensure consistent and accurate application of HR policies across all regions.

• Coordinate end-to-end recruitment administration, including job postings, interview scheduling, reference checks, and offer documentation.
• Facilitate onboarding processes, ensuring new employees receive all required regulatory and operational training.

• Support grievance and disciplinary processes, ensuring proper documentation and compliance.
• Maintain accurate records of employee absences, including sick leave tracking and follow-ups.
• Assist with exit processes, including exit interviews, documentation, and clearance procedures.

• Update and maintain payroll-related inputs such as new hires, terminations, salary changes, and benefits.
• Work closely with Finance/Payroll to ensure accurate and timely payroll processing.
• Maintain employee records, HRIS data, and personnel files in line with POPIA and statutory requirements.

• Track mandatory training programmes and ensure completion within required timeframes.
• Maintain up-to-date training records, qualifications, licenses, and certifications.
• Administer learnerships, bursaries, and study assistance programmes, ensuring compliance with relevant agreements.

• Support statutory reporting and submissions, including EEA2/EEA4, WSP/ATR, BBBEE, and Skills Development requirements.
• Assist with internal audits and maintain HR governance documentation.
• Support COIDA (injury-on-duty) claims administration and liaise with the Compensation Fund.
• Engage with external stakeholders such as SETAs, consultants, and regulatory bodies where required.

• Manage and maintain the time and attendance system, ensuring accurate tracking of hours, leave, and overtime.
• Generate and review time-related reports for payroll purposes.
• Update organisational charts, HR dashboards, and reporting tools.

• Draft HR communications and employee announcements.
• Assist with employee engagement and culture initiatives.
• Provide general administrative support to the HR Manager and broader team.
• Monitor probation periods and track performance review timelines.
• Ensure employee files (digital and physical) are well-organised and easily accessible.
• Support IT-related administrative tasks within HR where required.

• Diploma or Degree in Human Resources or related field
• 2–4 years’ experience in an HR administrative or HR officer role
• Solid understanding of South African labour legislation and HR best practices
• Experience with HRIS and time & attendance systems (e.g. Kronos advantageous)
• Strong administrative, organisational, and coordination skills
• High attention to detail and ability to manage confidential information