Human Resources & Accounting Administration Officer

SUMMARY:
To provide efficient human resources support and manage accounting administration to ensure accurate financial processes and compliant HR practices

POSITION INFO:

HR coordination with hands-on accounting support and administrative support in an operational environment.

Minimum Requirements

• Diploma or Certificate in Human Resources, Accounting or Administration (preferred)
• 2–5 years in a similar HR and Accounting Administration role
• Experience in a manufacturing/operational environment advantageous
• Must have own vehicle & valid drivers license 

Essential Knowledge & Systems

• Proven experience with Pastel Payroll (essential)
• Proven experience with Pastel Accounting / Sage Pastel (essential)
• Time & Attendance system management
• Understanding of South African labour legislation (BCEA, disciplinary processes)
• Working knowledge of basic accounting principles (debtors, creditors, reconciliations)

Key Responsibilities

1. Human Resources (Primary Focus)

• Maintain employee records (contracts, personnel files, leave, disciplinary documentation)
• Coordinate recruitment processes (advertising, screening, interview scheduling)
• Manage onboarding and induction of new employees
• Administer attendance and leave tracking
• Support disciplinary and performance processes in line with company procedures
• Ensure HR compliance (BCEA, policies, record-keeping)
• Provide payroll processing and administration via Pastel Payroll
• Draft standard HR documentation (contracts, warnings, notices)

2. Accounting Administration & Support

• Capture and process supplier invoices and reconcile statements using Pastel Accounting
• Manage creditor administration
• Prepare and follow up on supplier invoices and statements
• Maintain cashbook entries and perform basic reconciliations
• Ensure accurate financial record-keeping and filing
• Assist with month-end processes
• Liaise with internal/external accountants where required
• Support basic stock administration and record keeping

3. General Support

• Assist management with ad hoc administrative and reporting tasks
• Maintain organised, audit-ready records
• Ensure confidentiality of HR and financial information