HR Officer - Durban

• Minimum Grade 12 Certificate.
• HR Degree or Diploma 
• Relevant HR generalist experience minimum 5-10 years in a manufacturing environment
• Experience on renumeration systems (knowledge of tax)
• Computer Literacy – MS Office Applications & Sage, Pastel, Oracle
• Own transport, able to work extended hours if/when required. Reside close to Pinetown, PMB, Cato Ridge, Umlazi

Primary Interactions:

Internal:             All Departments

External:                 Suppliers and Providers, Contract Labour

Competencies:

•             Interpersonal and communication skills

•             Team player and ability to work independently

•             Analytical skills

•             Accuracy and attention to detail

•             Organising and planning skills

•             Excellent Methodology

•             Deadline driven, results oriented and able to work under pressure.

•             Ability to work under pressure

•             Ability to problem solve and make decisions

Essential Duties and Responsibilities:

Audits

•             Accountable for all Human Resource Departmental Audits including:

•             Payroll  & HR Compliance Audit

•             Liaise with Auditor, execute and ensure all necessary audit requirements are completed and ensure compliance requirements are met as per required standards

Recruitment and Selection

•             Ensure Recruitment & Selection as per company recruitment policy and in line with EE policy

•             Submit recruitment file (as per recruitment checklist) to HR Head for review with recommended salary offer.

•             Compile offer contracts/offers as per legal requirements

•             Ensure recruitment methodology is conducted cost effectively. Source recruitment solutions in market constantly

•             Ensure benchmark reports are conducted and updated for all positions

Onboarding of New Employees

•             Ensure all onboarding documents are completed and all new employees are captured on the HRMS and Payroll Systems

Termination of Employees

•             Ensure all employees who leave the company complete their full and final documents.

•             Medical Ad and Pension Fund termination to be processed in line with requirements from the service providers

Time and Attendance

•             Overseeing the time and attendance system and ensure that any exceptions are resolved timeously.

Medical Aid

•             Conduct annual audits on staff Medical Aid membership

•             Liaise with medical aid broker regarding annual increases, plan changes and other pertinent changes that may occur from time to time

•             Effectively communicate changes and price increase to staff

Pension Fund

•             Liaise with external service providers regarding any changes to pension fund

•             Ensure accurate data is maintained

•             Overseeing that all employee pension fund records (including new entrant form, beneficiary nomination forms) are accurate and stored in a confidential filing system

Injury On Duty (IOD)

•             Overseeing the correct reporting of an injury on duty and ensure that a claim number is received

Managements of the Workmen’s Compensation File and ensure that all Injury on duty is closed off as per requirements from the department of labour.

Payroll 

•             End to end processing of company payroll

•             Maintenance of payroll system, employee and leave records

•             Liaising with staff and management on payroll related queries

•             Interpreting agreements and contracts in terms of conditions of employment

•             Payroll reporting to meet internal and statutory obligations

•             Processing of termination payments, full and final documents

•             Annual increment reports, payroll, and processing

•             NMS Salary benchmark reports and recommendations for management

•             Liaising with management and assisting to resolve queries

•             Effective communication to staff regarding payroll changes and obtaining necessary sign off

Reporting 

•             Accountable for the following reports

•             Monthly MIS Reports

•             EE Report

•             Recruitment Tracker

•             Company Organogram

•             Payroll Reports (Cost to Company, Overtime)

•             Leave Reports

•             Annual Increment Report

•             Stats SA Report (quarterly)

•             Workmen’s Compensation Return of Earnings (Annually)

Employee Wellness

•             Initiate and formulate annual wellness calendar

•             Planning and execution of Staff Wellness Days

•             Planning and Execution of Staff Annual Medicals in line with the Occupational Health and Safety Act and company Health Surveillance Policy

•             Overseeing all employee health related needs and tracking, trending, and reporting of any issues that may affect work performance example Covid

Projects

•             Initiate ideas for projects – conceptualise, develop plan, execute

Events Coordination 

•             Conceptualising of events

•             Presentation to management for approval

•             Planning and execution of staff events

5S Initiative

•             Understand, support, and participate in 5S initiative

•             Ensure work areas are maintained to Visual Standards

•             Ensure 5S audits are performed and documented at specified time frames for their assigned area during shift

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