HR Administrator

Recruiter:

West Coast Personnel

Job Ref:

CPT001421/OK

Date posted:

Friday, October 23, 2026

Location:

Durbanville, South Africa

Salary:

R27 000

SUMMARY:
HR ADMINISTRATOR
Durbanville - CPT
Up to R27,000 per month, depending on experience
An established cold storage and logistics business serving the fruit export industry is seeking a professional HR Administrator to support its HR department. The role covers recruitment, onboarding, employee records, payroll support, training and compliance.

POSITION INFO:
Key Responsibilities

HR Administration: Maintain accurate employee records and HR system information, prepare employment correspondence and disciplinary hearing packs, and ensure confidential files remain audit-ready.
Recruitment: Advertise vacancies, schedule interviews, prepare interview packs, communicate with candidates and coordinate pre-employment verification checks.
Onboarding: Prepare contracts and employee files, coordinate induction schedules, and ensure all required documentation and policy acknowledgements are completed.
Time, Attendance and Payroll: Capture attendance amendments, generate reports for management approval, verify payroll supporting documents and assist with employee queries.
Training: Schedule training, maintain certificates and attendance registers, and support Workplace Skills Plan (WSP) and Annual Training Report (ATR) administration.
Reporting and Compliance: Assist with monthly HR reports, Employment Equity administration, audits and document control.
Employee Services: Respond to routine enquiries, prepare employment confirmation and service letters, and administer employee benefit forms.
Occupational Health: Maintain PPE issue records, track medical fitness certificates and arrange pre-employment and periodic medical assessments.

Minimum Requirements

Diploma or Certificate in HR Management.
1–3 years’ experience in an HR administrative role.
Proficiency in Microsoft Office.
Strong organizational, administrative and record-keeping skills.
Excellent attention to detail and the ability to maintain accurate reports.
Professional communication and interpersonal skills.
Discretion and confidentiality when handling employee information.
Ability to prioritize tasks and manage competing deadlines.
Seeking a professional, welcoming and well-organized individual with strong reception and administrative experience.

Working Hours
Standard office hours apply. As the business operates 24/7, flexibility is essential, including occasional support after 17h00 to assist employees and operational teams.

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