HR Administrator

SUMMARY:
Our client in the Water Solutions Industry is looking for an HR Administrator to join their team in Port Elizabeth with a possible opportunity to relocate to Cape Town in future 

POSITION INFO:
Core Duties and Responsibilities:
Recruitment & Onboarding

• Coordinate recruitment activities, including drafting vacancy advertisements, screening applications and scheduling interviews.
• Prepare employment offers, employment contracts and onboarding documentation.
• Conduct employee inductions and ensure all new employee documentation is completed and filed.
• Maintain recruitment records and candidate databases.

• Maintain accurate employee records in both electronic and hard copy formats.
• Prepare HR correspondence, confirmation letters, contract amendments and employment-related documentation.
• Administer probation reviews, contract renewals and employee status changes.
• Ensure employee files remain complete, confidential and compliant with company standards.

• Prepare monthly payroll input, including leave, overtime, allowances, deductions and employee changes.
• Liaise with Management regarding employee appointments, terminations and salary amendments.
• Assist with payroll reconciliations and employee payroll queries.
• Maintain payroll records in accordance with statutory requirements.

• Assist with disciplinary hearings, grievance procedures and incapacity processes.
• Prepare disciplinary documentation and meeting packs.
• Record minutes during disciplinary hearings and employee consultations.
• Ensure compliance with company disciplinary procedures and labour legislation.

• Coordinate employee training, skills development and mandatory compliance training.
• Maintain the Workplace Skills Plan (WSP), Annual Training Report (ATR) and training records where required.
• Liaise with training providers and coordinate training logistics.

• Assist with Employment Equity administration and reporting.
• Support B-BBEE initiatives relating to Human Resources.
• Ensure compliance with the Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, POPIA and other applicable legislation.
• Assist with HR audits, ISO quality management documentation and policy implementation.
• Participate in HR improvement projects and process optimisation initiatives.
• Perform any other reasonable duties assigned by Management.

• Diploma or Degree in Human Resource Management, Industrial Psychology or related field.
• Valid South African driver's licence.
• HR or Payroll certification will be advantageous
• Willingness and ability to travel to company sites and branches as required.

• Minimum 3–5 years' experience in a Human Resources Administration role.
• Experience working within engineering, manufacturing, construction or industrial environments will be advantageous.
• Previous payroll administration experience.
• Experience with PaySpace Payroll or similar payroll systems will be advantageous.
• Experience with Microsoft Office (Excel, Word, Outlook and PowerPoint).

• South African Labour Legislation.
• Basic Conditions of Employment Act (BCEA).
• Labour Relations Act (LRA).
• Employment Equity Act (EEA).
• Skills Development Act.
• Occupational Health and Safety Act.
• POPIA requirements.
• HR best practices and payroll administration.

• Excellent organisational and administrative skills.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Professional and confidential approach to sensitive information.
• Strong planning and time management abilities.
• Excellent report writing and documentation skills.
• Ability to prioritise multiple deadlines.
• Strong problem-solving and decision-making skills.
• Proficient in Microsoft Office, particularly Excel.
• Ability to work independently while contributing effectively within a team.
• Customer-focused with a proactive and positive attitude.