HR Administrator

SUMMARY:
Support the HR Department with all HR related administration tasks, capturing and updating the HR system and ensuring all data is captured correct and updated.

POSITION INFO:

The HR Administrator handles all administrative duties for the HR department. Duties include handling day-to-day office tasks, electronic communications, capturing, analysis and department reporting. The position reports directly to the HR Manager and will be given daily instruction by the Manager. The HR Administrator supports management-level staff and performs a variety of tasks related to employee record-keeping within the company. Handling of sensitive employee and company information, which requires that the HR Administrator maintains a high level of professionalism and confidentiality.

Duties:

• Be the first point of contact for all HR-related queries
• Administer HR-related documentation, such as contracts of employment, leave, grievances, inductions, interview questionnaires.
• Ensure the relevant HR database is up to date, accurate and complies with legislation. This includes the maintenance of HR central lists for Disciplinary. Incident Reports, Complaints, Compliments, Recruitment, Training and Development, Memos
• Assist in the recruitment process
• Compiling the monthly HR report and sending to directors at month end
• Provides job candidates by screening, interviewing, and testing applicants, notifying existing staff of internal opportunities, maintaining personnel records.
• Administers loans by advising employees of eligibility, providing application information, helping with form completion, verifying submission, notifying employees of approvals
• Monitor unemployment claims by reviewing claims, substantiating documentation and submitting the UI19 upon termination of any contract
• Maintains human resources records by recording new hires, transfers,  terminations, changes in job classifications, merit increases, tracking annual, sick, and family responsibility leave
• Orients new employees by providing orientation information packets, reviewing company policies, gathering withholding and other payroll information, explaining and obtaining signatures for benefit programs
• Documents human resources actions by completing forms, reports, logs and records
• Updates job knowledge by participating in educational opportunities, reading professional publications on HR platforms
• Accomplishes human resources department and organization mission by completing related results as needed
• Preparation of employee contracts and letters of offer
• Create position/job descriptions as necessary
• Assist in employee and industrial relations issues
• Supporting development and rollout of HR system. This to include training users to understand and use system modules.

SKILLS REQUIRED:

• Time and Attendance with regard to manning the HR office
• Attention to detail and ambition with a growth mindset
• Be able to work independently without constant supervision while driving department goals and deliverables
• Strong reporting, feedback, critical analysis and EXCEL dashboarding skills
• Excellent formal and professional communication with clients, staff and institutions
• Strong administration skills - maintaining of Employee Files - high sense of confidentiality
• Payroll Administration and HR legislation and processes experience
• Experience of producing accurate and complex employment/contractual documentation and correspondence
• Ability to undertake notes/minutes at meetings

REQUIREMENTS:

• Matric with relevant qualification
• Work experience relevant to the position
• Advance computer skills - MS Word, PowerPoint, EXCEL and Outlook
• Fair amount of HR Legislation understanding (LRA, BCEA, SDA, SDLA, OHSA, EEA, BBBE)
• Knowledge of bargaining council purpose and structure
• Excellent communication skills - written and verbal
• Ability to work with people

Great role if you want growth, and to work with a dynamic company and team and be a valuable partner of the team. Suitable candidates are welcome to apply and our team will be in touch to discuss your CV and skillset. Thank You.