HR Admin Manager

SUMMARY:

Our client is searching for an HR Admin Manager to join their team in Centurion.

1. JOB PURPOSE

The purpose of the Human Resources position is to manage and coordinate the company's human resources functions while pro...

POSITION INFO:

Our client is searching for an HR Admin Manager to join their team in Centurion.

1. JOB PURPOSE

The purpose of the Human Resources position is to manage and coordinate the company's human resources functions while providing professional support to management and employees. The position is responsible for ensuring effective HR administration, recruitment, employee relations, payroll coordination, employee benefits administration, staff welfare, policy implementation and general office administration. The HR representative serves as an important link between management and employees, promoting open communication, fairness, accountability, confidentiality and a positive working environment. The position requires an individual who is approachable, organised, professional, compassionate and able to balance employee needs with the operational and business requirements of the company.

2. KEY PERFORMANCE AREAS AND RESPONSIBILITIES
Human Resources Administration

• Responsible for the effective administration and maintenance of all employee-related records and documentation.

Recruitment and Selection

• Coordinate the recruitment and selection process in consultation with management and department managers.

Employee Onboarding and Induction

• Ensure that all new employees are properly introduced to the company and understand their employment conditions and responsibilities.

Employee Relations and Disciplinary Management

• Provide support and guidance to management in maintaining a professional, disciplined and productive working environment.
• All disciplinary processes must be handled in accordance with applicable South African labour legislation and the company's approved disciplinary procedures.

Attendance, Timekeeping and Leave Administration

• Manage and monitor employee attendance and leave administration in accordance with company policies.

Payroll Coordination and Employee Administration

• Coordinate the submission of employee-related information to payroll to ensure accurate and timely processing.
• The position is responsible for HR-related payroll coordination and verification, while final payroll processing and authorisation remain with the designated payroll personnel.

Medical Aid and Employee Benefits Administration

• Coordinate employee medical aid and benefit administration.

Health4Me Medical Insurance

• Update Health4Me membership information on a monthly basis.

Momentum Medical Aid

• Assist with employee medical aid administration where applicable.

Momentum Provident Fund

• Prepare and submit the monthly provident fund information by the 25th of every month.
• This is a critical monthly responsibility requiring accuracy and adherence to submission deadlines.

Employee Welfare and Management Support

• Provide support to both management and employees on work-related and appropriate personal matters.
• This responsibility requires a compassionate, professional and confidential approach.
• The HR representative must balance employee welfare with the interests and operational requirements of the company.

Health and Safety Administration

• Support the company's health and safety function in coordination with the responsible Health and Safety Officer and management.
• Technical safety responsibilities, risk assessments and statutory safety duties remain with the appointed responsible persons.

Employee Engagement, Staff Birthdays and Recognition
Coordinate staff engagement initiatives to promote a positive workplace culture and employee morale.

• Arrange staff birthday celebrations.
• Coordinate birthday cakes, treats, cards or other approved arrangements.
• Assist with employee engagement activities and company celebrations.
• Support team-building activities and employee appreciation events.

Office Purchases and General Office Administration

• Coordinate general office purchasing requirements and administrative support when needed.

HR Policies, Procedures and Compliance

• Assist with the development, review, implementation and communication of HR policies and procedures.

Management Reporting

• Provide management with accurate and relevant HR information to support operational and strategic decisions.

REQUIRED SKILLS AND COMPETENCIES
The successful job holder should demonstrate:

• Strong organizational and administrative skills.
• Good knowledge of South African labour legislation.
• Understanding of disciplinary procedures and employee relations.
• Excellent verbal and written communication skills.
• Strong interpersonal and conflict-resolution abilities.
• Ability to handle confidential information.
• Compassion and emotional intelligence.
• Professional judgement and problem-solving abilities.
• Attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Strong computer literacy.
• Experience with HR and payroll systems, particularly Sage and attendance systems.
• Ability to communicate effectively with employees at all organisational levels.
• Ability to balance employee welfare with company requirements.
• Bilingual (Afrikaans and English)

REQUIRED QUALIFICATIONS AND EXPERIENCE

Recommended requirements:

• Relevant HR qualification or equivalent practical experience.
• Previous experience in HR administration or HR Officer position.
• Working knowledge of South African labour legislation.
• Experience with recruitment and employee relations.
• Experience with payroll coordination and employee benefits administration.
• Computer literacy, including Microsoft Office.
• Experience with Sage or similar HR/payroll systems.

AUTHORITY AND ACCOUNTABILITY
The HR representative is authorised to:

• Coordinate HR administrative processes.
• Prepare HR correspondence and documentation.
• Communicate approved company policies.
• Request employee information required for HR administration.
• Coordinate recruitment and onboarding processes.
• Liaise with employees, management and external benefit administrators.
• Escalate employee relations matters to management.
• Coordinate approved office purchases within delegated authority.

The HR representative may not independently:

• Approve appointments outside delegated authority.
• Approve salary increases or changes to employment conditions.
• Authorise dismissals or disciplinary sanctions without the appropriate decision-maker.
• Approve unbudgeted purchases.
• Change employee benefit contributions without approval.
• Amend company policies without management approval.

The position is accountable for accurate administration, timely follow-up, confidentiality and effective communication.

GENERAL RESPONSIBILITIES
The job holder may be required to perform additional reasonable HR and administrative duties related to the position, as assigned by management, provided these are consistent with the role, applicable employment conditions and relevant legislation.