HR & Payroll Administrator

SUMMARY:
Our client based in Gqeberha is looking to appoint an experienced HR & Payroll Administrator with extensive experience on Sage VIP Payroll

POSITION INFO:
Essential Duties and Responsibilities:

• Support management with the initiation, implementation and auditing of relevant IR processes, policies, procedures and agreements.
• Administration of employee files.
• Manage all employee benefits, i.e. bonuses, provident fund, medical insurance, etc.
• Ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Process weekly payments for temporary staff.
• Process advances, annual increases and incentive bonuses.
• Ensure that the payroll system is backed up at the end of the month before rolling over to a new month.
• Monitor employee leave balances and ensure accurate recording of annual, sick, family responsibility, and other leave types.
• Distribute payslips to employees.
• Ensure that all required reports and payslips are stored before rolling over to a new month.
• Manage and update the payroll system as required.
• Manage the time and attendance system.
• Administration of all injuries on duty claims.
• Assist the Finance Department with the processing of the Workmans Compensation submissions annually.
• Assist with implementation of the Employment Equity plan and reporting.
• Prepare employment offers and contracts.
• Assist with recruitment, i.e. screening CV’s, contacting candidates.
• Arrange temporary staff when required and if approved.
• Prepare all the paperwork for any Death or Disability in service and submit to Provident Fund.
• Assist in the administration of the performance process.
• Resolve HR related queries where necessary.
• Assist with disciplinary and grievance processes, including documentation and coordination of hearings where required.
• Prepare schedules and pay the annual Nursing Council fees, the Social Service fees and Accountants fees.
• Onboarding new employees.
• Assist with the monthly preparation of shift rosters for employees working shifts.
• Support audits and maintain accurate HR and payroll documentation.

• Grade 12.
• Bachelor’s degree in Human Resources Management would be advantageous.
• Valid driver’s license.
• 5 years’ experience in Human Resources.
• 5 years’ experience in Sage VIP Payroll.
• Proven track record in providing HR/Payroll support to a staff compliment of between 100 and 200 employees.