HR & Admin Assistant

SUMMARY:
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POSITION INFO:

Job Summary

We are seeking a reliable and detail-oriented HR & Admin Assistant to support daily HR operations and office administration. The role will focus on managing weekly-paid employee administration, including contracts, attendance, and leave records, while also coordinating essential office and operational administrative functions.

Key Responsibilities

• Manage and maintain employment contracts and employee records for weekly-paid staff

• Track and monitor attendance, timekeeping, absenteeism, and leave records

• Support HR administrative processes, including onboarding, employee data updates, filing, and contract renewals

• Ensure all HR records are accurate, compliant, and up to date

• Liaise with line managers regarding attendance discrepancies, missing timesheets, and leave issues

• Assist with payroll preparation by ensuring accurate submission of attendance and leave data

• Coordinate vehicle administration, including servicing, repairs, license renewals, and bookings

• Oversee cleaning, maintenance, and day-to-day arrangements for company accommodation / staff dormitories

• Communicate with service providers and follow up on administrative matters

• Provide general office and operational administrative support as required

Minimum Requirements

• 2–4 years’ experience in HR administration, payroll support, or general administration

• Experience managing contracts, attendance records, leave administration, and employee files

• Proficient in Microsoft Excel, Word, and Outlook

• Strong attention to detail and administrative accuracy

• Ability to work independently and follow through on tasks proactively

• Good communication skills in English

• Must be based in South Africa with valid working rights

Advantageous

• Experience working with weekly-paid employees

• Exposure to a manufacturing, warehouse, or operational environment

Preferred Profile

• Organised, reliable, and detail-oriented

• Able to manage routine administrative tasks consistently and accurately

• Comfortable working in a fast-paced operational environment