German Speaking Executive Personal Assistant

Recruiter:

Time Personnel

Job Ref:

CPT002044/Del

Date posted:

Monday, April 11, 2022

Location:

Capetown, South Africa

SUMMARY:
Are you an experienced Corporate Personal Assistant who is fluent in both German and English? (written and spoken)?

Excellent opportunity to work remotely from wherever you are currently situated to support three top Executvies in their challenging positions situated around the world.

We need your fast paced multi-tasking experience to be able to priotise and keep their team on track enjoying the challenges they encounter. A career to put your high paced experience into place by joining their highly successful concern.

JOB DESCRIPTION:

REQUIREMENTS

Matric plus relevant qualifications
5 – 10 years of Experience as an Executive Assistant
Ability to communicate (written and spoken) in both English and German
Excellent communication and organization skills
Must have experience working with fast paced start-ups and across a number of Executives
Ability to multitask and prioritize and keep the team on track
Open to learning and experimenting with new systems and procedures
Highly innovative to fulfill the research requirements of the company
Extremely organized and adaptable, great communication skills and ability to multitask
A team player, problem solver who has the ability to make decisions quickly
Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
Achievement-oriented -- enjoys taking on challenges, even if they might fail
Innovative -- prefers working in unconventional ways or on tasks that require creativity
Independent, organized, and accountable

DUTIES

Manage and work closely with the CEO, Co-Founder and COO performing day to day administrative tasks
Plan and organize both work related and personal travel logistics for the Executives
Manage personal life administration and bookings of the Executive Team
Managing up to 3 inboxes and diaries
Book meetings and keep on top of diaries
Small research tasks and organizing data
Prepping documents and filling out company documents as and when required
Managing the Executive's expenses, reconciling and doing the expense claims
Recording and taking minutes in meetings and chasing up on actions
Coordinate speaking events and engagements for the CEO
Draft correspondence such as emails and letters
Update the company stats daily
Assist with HR on-boarding of new team members
Manage the staff birthday calendar and birthday arrangements
Track leave and ensure the team know when others are on leave
Keep a list of investors, partners and important contacts up to date
Plan and organize team events and team building
Manage the travel arrangements for the broader team if work related

Salary: R dependent on experience

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