Front Office Coordinator

Recruiter:

4Racing

Job Ref:

4R/FOC/160726

Date posted:

Thursday, July 16, 2026

Location:

Johannesburg, South Africa

Salary:

Annual Salary, Retirement Fund

SUMMARY:
To manage and continuously improve the Company''s Front Office operations by delivering professional, welcoming and efficient stakeholder experience while ensuring effective coordination of reception services, meeting facilities, office administration, corporate events, facilities support and office resources.

POSITION INFO:

Front Office Operations and Customer Experience

Leads the day-to-day operations of the Corporate Front Office
Ensures that reception areas consistently project a professional corporate image
Manages all visitor interactions as 4Racing’s first point of contact
Ensures that exceptional customer service is delivered to employees, clients, racing stakeholders, suppliers, regulatory bodies and visitors
Resolves stakeholder complaints professionally and promptly
Coordinates visitor access with approved security procedures
Ensures that all incoming calls are answered professionally, promptly and efficiently
Monitors the performance of the reception and proactively improves service delivery
Manages meeting room bookings and scheduling
Coordinates VIP visits and executive guest requirements
Ensures that all communication reflects the 4Racing brand and values

Office Administration and Corporate Support Services

Coordinates all corporate reception administration requirements
Manages meeting room diaries and booking systems
Coordinates boardroom readiness
Arranges refreshments and hospitality services as requested
Coordinates courier collections and deliveries
Manages incoming and outgoing correspondence
Coordinates logistics documentation including waybills
Maintains office records and filing systems
Coordinates internal communications where required
Supports executive and departmental administrative requirements
Coordinates company functions and corporate events
Ensures effective communication between internal departments

Facilities Coordination and Office Environment

Coordinates office facilities to ensure a safe, professional and functional workplace
- Monitors the cleanliness and presentation of reception areas, boardrooms, kitchens and ablution facilities
- Liaises with cleaning contractors
- Coordinates maintenance requests
- Follows up on repairs until completion
- Monitors office furniture and equipment
- Coordinates office moves where required
- Manage office consumables including:
- Maintains stock levels
- Ensures that corporate branding standards are maintained throughout reception areas

Governance, Risk and Continuous Improvement

Ensures compliance with 4Racing policies
Adheres to Occupational Health and Safety requirements
Ensures that visitor access procedures are followed
Maintains confidentiality
Participates in audits
Identifies operational improvement opportunities
Maintains accurate operational records
Ensures compliance with POPIA and information security requirements
Promotes continuous improvements within the Front Office operations

Similar jobs you might be interested in:

Front Office Coordinator
Location: Johannesburg
Salary: Annual Salary, Retirement Fund
To manage and continuously improve the Company''s front office operations by delivering professional, welcoming and efficient stakeholder experience while ensuring effective coordination of reception services, meeting facilities, office administration, corporate events, facilities support and office resources.
Today

Front Office & Research Assistant
Location: Pretoria
Salary: 21000 Monthly
A well-established agricultural organisation based in the East of Pretoria is looking for a polished, organised, and tech-savvy front office & Research Assistant to join their team on a permanent basis. This is a dual-function role suited to someone who can hold the front office with professionalism while providing meaningful administrative and research support to internal teams.
7 days ago

Reservations & Sales Coordinator
Location: Pretoria
Salary:
The Reservations and Sales coordinator is responsible for managing reservations, supporting sales activities, maintaining strong client relationships, and ensuring exceptional customer service. The successful candidate will handle booking enquiries, process reservations accurately, assist with sales initiatives, and support revenue growth through efficient coordination and communication. Key ...
9 days ago

Reservations and Sales Hospitality
Location: Pretoria
Salary:
A Reservations and Sales coordinator at a lodge is responsible for managing accommodation bookings, driving sales, maximizing occupancy, maintaining guest relationships, and ensuring an exceptional guest experience from enquiry to arrival. The role combines reservations administration, customer service, and sales functions.Key Duties and ResponsibilitiesReservations ManagementHandle all accommodat...
28 days ago

1x Experienced Front Desk Coordinator, Back-up Somatologist URGENTLY needed for a Retreat Spa in Hyde Park
Location: Hyde Park
Salary: 9000 Monthly
1x Experienced front Desk coordinator, Back-up Somatologist URGENTLY needed for a Retreat Spa in Hyde Park
56 days ago

Receptionist
Location: Johannesburg
Salary: Annual CTC
Receptionist/ Switchboard Assistance
Today

Bookkeeper
Location: Johannesburg
Salary:
KEY AREAS OF RESPONSIBILITYProcessing of monthly invoicesReconciliation of travel agent commissionsDaily checking of Bank statements for direct deposits to be distributed toDebtors/Reservations/front office.To process sundry payments via EFT.Cash book reconciliations.Processing of Journals given by the Financial Controller.Reconcile inter-company accounts.Monthly reconciliation of Petty cash and F...
1 day ago

Internal Sales Supervisor
Location: Roodepoort
Salary: Monthly
Leading supplier of kitchen utensils, industrial cookware, commercial kitchens & appliances to the hospitality & food service industries based in Roodepoort, Johannesburg is looking for an Internal Sales Supervisor.
2 days ago

Research Admin Assistant
Location: Pretoria
Salary: R21 000 CTC (Including benefits) Monthly
We are seeking a professional, well-presented, and personable Research Admin Assistant to join an established and reputable company based in the Lynnwood area of Pretoria East.The ideal candidate will be well-spoken, friendly, and highly organised, with a passion for delivering exceptional customer service. This role will serve as the first point of contact for clients and visitors, while providin...
2 days ago

Reception & Office Support
Location: Mulbarton
Salary: R6 000.00 Monthly
Our client, a well-established company within the property industry, is seeking a professional, organised, and proactive Receptionist & office Support Administrator to join their team. This role is ideally suited to a recent matriculant or entry-level / junior candidate who thrives in a busy office environment and enjoys providing exceptional front-line customer service while ensuring the smoo...
3 days ago

Front Office Coordinator

Similar jobs you might be interested in:

Jobseekers

Recruiter

General